CCS Global Tech is a rapidly growing Information Technology company with a diverse portfolio of technology products and services and a large network of industry partnerships. With over 22 years of being a successful business with a global talent pool and presence, CCS is a certified Microsoft Gold Partner and specializes in delivering expert Microsoft based solutions for technical and business needs. We have been recognized by Inc. 500 Magazine as one of the fastest growing small companies in the Unites States.
we are a Tier 1 vendor for the City and County of San Francisco for Cloud Services, Staffing Services and Training Services. For this multi-year opportunity with a diverse set of needs to address, we are currently focusing on establishing partnerships with individuals as well as companies who can help us enhance our overall service portfolio, cut lead times, and ultimately help us deliver successfully. We currently hold sizable Government accounts in the San Francisco bay area including City and County of San Francisco, San Mateo County, and Santa Clara County.
We take great pride in our global reach and local influence. Your experience alongside our highly skilled and talented internal team who guide you along the way, offers key insights into what helps you stand out in a competitive job market.
If you are a partner company, please submit resumes with contact information of your own W2 Consultants only. Submitted consultants are expected to have excellent communication skills.
Project Scope:
- Task 1: Discovery and Design
- Conduct detailed assessment of current file storage and collaboration practices.
- Interview stakeholders to review existing folder structures, naming conventions, and business needs.
- Develop and present a SharePoint Information Architecture and Governance Model.
- Identify integration requirements with systems such as Teams, OneDrive, and Active Directory.
Task 1 Deliverable: Develop a SharePoint Architecture and Governance Design Document.
- Task 2: Build and Configuration
- Create standardized division-level SharePoint sites and folder structures based on approved design.
- Configure permissions groups (Owners, Members, Visitors).
- Implement automated provisioning workflows for user access requests and approvals.
- Set up retention labels, versioning, audit logs, and document lifecycle management per departmental needs.
- Incorporate digital inclusion and accessibility requirements as applicable.
Task 2 Deliverable: Configure SharePoint division sites, access provisioning workflows, and governance documentation.
- Task 3: Testing and Validation
- Validate permissions, access controls, and retention settings.
- Conduct User Acceptance Testing (UAT) with division representatives.
- Refine configurations based on feedback and governance requirements.
Task 3 Deliverable: Complete Validation Report and UAT Sign-Off Documentation.
- Task 4: Training and Handoff
- Develop user guides, quick reference materials, and training sessions for administrators and end-users.
- Provide knowledge transfer to DHR IT for ongoing support and management.
Task 4 Deliverable: Training materials, recorded sessions, and administration guide.
Roles/Responsibilities:
The primary role of the Contractor will be to perform the following tasks, including, but not limited to:
- Establish a structured and standardized SharePoint architecture that supports DHR's business processes and aligns with departmental workflows.
- Implement clear access control, provisioning, and governance frameworks, with permissions that are role-based and easily administered by DHR IT staff.
- Enable efficient collaboration while maintaining data integrity, security, and compliance with City, State, and Federal requirements.
- Incorporate records management and retention policies consistent with City and County standards.
- Develop sustainable hybrid operations that integrate SharePoint with legacy network drives.
- Support digital inclusion and accessibility in compliance with City IT standards.
Mandatory Skills / Requirements:
- Provide two prior projects completed within the last five (5) years which demonstrate:
- Hands-on experience designing and implementing SharePoint Online (SPO) solutions, including collaboration sites, document management, and permission governance.
- Experience delivering solutions in a secure, confidential, or sensitive environment (e.g., Labor Relations Negotiations, HR, or other legal context)
- Experience: At least three five (5) years of experience developing Microsoft SharePoint Online.
- Certification: Microsoft 365 Certified: SharePoint Administrator Associate (or equivalent)
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