Administrative Assistant (Office-Admin/Clerical)

The Administrative Assistant role involves providing administrative support to ensure the efficient operation of the office. The assistant supports managers and employees through a variety of tasks related to organization and communication. This role is responsible for handling confidential and time-sensitive materials, and requires familiarity with a variety of concepts, practices, and procedures in the field.

Responsibilities

• Effectively communicate via phone and email to ensure tasks are completed accurately and delivered with high quality and in a timely manner.
• Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies and manage inventory.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Take dictation and compile meeting minutes.
• Research and create important presentations and develop processes.
• Generate reports and manage multiple projects.
• Prepare and monitor invoices.
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.