Project Coordinator IT Strategic Initiatives
Hybrid in Newark, NJ, US • Posted 12 hours ago • Updated 12 hours ago
SmallArc, Inc
Dice Job Match Score™
👾 Reticulating splines...
Job Details
Skills
- Project Coordinator IT Strategic Initiatives
Summary
- Support planning, coordination, scheduling, and milestone tracking for Capital Department and Police-driven capital projects
- Track actions, risks, issues, assumptions, and dependencies; support structured follow-up to ensure timely resolution
- Assist with preparation and maintenance of project documentation, schedules, status reports, dashboards, and meeting materials
- Coordinate with internal departments, Police stakeholders, external partners, consultants, and vendors
- Provide coordination and follow-up support for strategic, organization-wide IT and innovation initiatives, including multi-department programs and major readiness efforts (e.g., FIFA World Cup 2026)
- Support alignment between capital delivery schedules, operational requirements, and IT/technology milestones
- Coordinate dependencies across infrastructure, communication systems, applications, data, cybersecurity, and operational technology workstreams
- Support development and maintenance of IT scope documentation, including high-level solution descriptions, system inventories, and technical dependency mappings
- Assist with documenting functional and non-functional requirements, including availability, performance, security, data, and reporting requirements
- Coordinate creation and maintenance of technical artefacts such as requirement traceability matrices, interface inventories, integration diagrams, and environment overviews
- Support change control processes related to IT scope, ensuring impacts to cost, schedule, risk, and operations are documented and communicated
- Work with various internal and extermal stakeholders to elicit, document, and validate business and operational IT requirements
- Translate business needs into structured requirement documentation suitable for IT planning, estimation, and implementation
- Coordinate reviews and approvals of IT requirements, scope, and deliverables with internal IT teams and external vendors
- Support documentation and coordination related to data governance, including data flows, data ownership, data standards, system integration, and reporting requirements
- Assist with ensuring technology solutions align with enterprise architecture, cybersecurity, privacy, and data governance frameworks
- Support coordination of testing, readiness, and operational handover activities related to IT-enabled solutions
- Provide supplementary coordination capacity to complement existing internal resources and contractors
- Support consistent communication, documentation control, version management, and audit-ready records
- Perform other related project coordination and strategic initiative support duties as required
- Demonstrated experience supporting IT-enabled projects, capital programs, or large-scale public-sector initiatives
- Proven ability to understand and document complex technology environments, including infrastructure systems (e.g., servers, networks, cloud platforms), communication systems (e.g., voice, radio, data, and networked communications), and passenger-facing or public-facing technologies (e.g., digital signage, information displays, access control, ticketing, or customer information systems)
- Experience reviewing and interpreting system architectures, interface diagrams, data flows, and technical specifications to support planning, coordination, and dependency management
- Experience coordinating between business units, IT teams, and external vendors to align system requirements, scope, and deliverables
- Demonstrated experience producing and maintaining structured project and IT documentation, including requirements, dependency mappings, and integration documentation
- Strong analytical, organizational, and follow-up skills, with the ability to manage multiple priorities in complex, multi-stakeholder environments
- Experience supporting Police, public safety, transportation, or government organizations
- Familiarity with enterprise IT environments, system integration approaches, and data governance concepts
- Experience supporting digital transformation, innovation initiatives, or major event readiness programs
- Knowledge of project management and delivery methodologies (e.g., PMBOK, Agile, hybrid environments)
- Reports to the Head of Innovation
- Works closely with Capital Department teams, Police stakeholders, IT teams, consultants, and external partners
- Dice Id: 10115873
- Position Id: 8889505
- Posted 12 hours ago
Company Info
Our firm was established back in 2000 by a group of consultants with a strong focus on delivering quality services to our clients from the perspective of those who worked in the field. Because of the huge amount of industry experience behind us, we knew that we could provide our clients with a no gimmicks, truly valuable set of solutions that exactly matched all of their IT needs.
In today’s digital world, we’re surrounded by information at all times. The purpose of SmallArc is to provide a cohesive set of information management solutions that organize, optimize and present information in an efficient and informative way.
SmallArc is a premier consulting firm specializing in Business Intelligence, Data Warehousing, and Data Integration. We provide end-to-end services from Data Architecture, Implementation, Project Management, Long Term Support, and Training.
We provide you with a competitive advantage which is derived from our extensive team of business intelligence experts. We recruit and employ only the best and brightest to ensure the highest level of knowledge and competence. We provide you with the most innovative, reliable, and consistent results on every project — no matter the scope or scale. We have earned a solid reputation for client success due to our unique ability to deliver business intelligence solutions on time, and under budget.
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