PMO Analyst

Job#: 3022321

Job Description:

Title / Position: PMO Analyst

Pay Rate: $40-50/hr

• Conversion: $80-100k

Location: Remote

• Degree: BA/BS in related field
• Certifications: none required, relevant certs are a plus
• Clearance: Public trust needed
  • If not citizen: Applicants shall have lived in the United States at least three (3) out of the last five (5) years prior to submitting an application for a Federal ID Card.

Requirements

• Required
  • Requires a Bachelor's degree or equivalent experience
  • 2+ years of related experience
  • Working knowledge of Agile practices, sprint planning, backlog refinement, and Scrum ceremonies.
  • Experience with Jira: dashboards, ticket management, workflow updates, and reporting.
  • Hands-on experience administering SharePoint and/or Confluence, including permissions, organization, and content management.
  • Strong documentation skills: formatting reports, managing templates, capturing meeting minutes, and routing materials for review/approval.

• Preferred Skills
  • Preferred experience with using GenAI prompts to expedite work and task.
  • Certifications based on program management and/or technology being supported. Examples may include PMO related certifications such as PMP, ITIL, CSM, Six Sigma
  • Effective organizational skills
  • Proficiency in the use of word, spreadsheet, and other related software applications
  • Effective communication skills

Responsibilities

• Perform a broad range of administrative, analytical, and coordination tasks in support of a large, complex contract program, working closely with the Program Management Office (PMO) and CMS Cloud team.
• Serve as a SharePoint and Confluence site administrator, managing user access, permissions, and site organization to ensure accurate and secure collaboration across program teams.
• Support program reporting and compliance efforts by coordinating feedback, editing, and formatting annual CPAR reports and other cross-functional deliverables.
• Maintain and track contractual modifications by coordinating across teams and updating program artifacts, including Salesforce, SharePoint, and supporting light proposal and pricing activities as needed.
• Coordinate the collection, review, and submission of program deliverables to government customers on a weekly, monthly, and quarterly basis, including routing materials for leadership review and approval.
• Support onboarding and offboarding activities, including laptop requests, onboarding documentation, and customer-required background check processing for Public Trust applications.
• Assist in program planning activities by supporting the development and tracking of schedules, budgets, and task execution to ensure contractual and project requirements are met.
• Participate in defining and refining program requirements in collaboration with the PMO and Scrum teams.
• Support project planning, Agile scrum ceremonies, and task management through the creation and maintenance of Jira dashboards, ticket management, backlog refinement, and identification of process improvement opportunities.
• Interact with customers and internal stakeholders as needed, including drafting and distributing mass communications related to program or corporate events.
• Coordinate with the marketing team to support development of white papers and other program-related content.
• Capture, format, and distribute meeting minutes and action items to support effective communication and follow-through.
• Provide guidance to team members on administrative processes, including Concur expense report submissions.
• Track and report on annual training requirements to ensure team compliance with customer and corporate training mandates.
• Support business development activities as required, including data gathering and proposal support.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.