Archivist (ONSITE)

Please note this is a contract position with potential on going permanent.

Working Hours: Office Hours (8:30 a.m. 4:00 p.m.)

Main Qualifications:

• Education: Degree in Library Science, Information Science, Archives and Preservation, History, or related field.
• Experience: 5 - 7 years in records management; experience designing or implementing archival systems preferred.
• Language Skills: Clear written and verbal communication in English.
• Technical Skills: Proficient in Microsoft Office, Access, databases, electronic document management, scanning, photography, and digital storage.
• Physical Requirements: Able to lift/move 30 lbs, use hands for repetitive tasks, climb a 6-foot ladder, sit/stand/walk as needed.
• Catholic in good standing with knowledge of Church mission.
• Ability to maintain confidentiality, multitask, and collaborate effectively.

Other Skills & Abilities:

• Strong organizational, time management, and prioritization skills.
• Excellent interpersonal and customer service skills.
• Analytical and problem-solving abilities.
• Ability to function effectively in a fast-paced or sometimes stressful environment.

Essential Duties & Responsibilities:

• Analyze archival records for permanent historical value.
• Implement and maintain archival policies, procedures, and electronic record-keeping systems.
• Plan and manage transitions to new archiving systems.
• Maintain the archives and records center, ensuring proper preservation and environmental conditions.
• Catalog and manage collections of documents, photos, videos, and artifacts.
• Maintain a records retention program in accordance with legal and Canon requirements.
• Develop and maintain databases for tracking records, transfers, and destruction eligibility.
• Advise staff on records management, archival materials, and retention policies.
• Facilitate digital imaging of sacramental records and diocesan publications.
• Provide access to archives for research while safeguarding confidentiality.
• Manage incoming requests for information according to archival access policies.
• Maintain professional memberships to stay current with best practices.
• Support daily Chancery operations, including transporting records and supplies (up to 30 lbs).

Candidates must provide their phone number. Reference job number is A5151.