Administrative Associate 2

Summary:

The Department of Neurology, Comprehensive Neurology Division is seeking a temporary Administrative Associate 2. We are actively seeking a highly motivated candidate to perform a variety of administrative functions, including strong organizational and communication skills, calendaring, and financial processing experience. Candidates should demonstrate a strong track record of initiating and completing projects, be familiar with QGENDA, and have experience navigating Oracle Finance (preferred).

This position reports directly to the Department Operations Manager and works closely with the Division Chief.

Job Duties:

• Provide general administrative support including calendaring, meeting scheduling, booking travel, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events.

Remote/onsite/hybrid:

Hybrid – minimum of 3 days in the office and then as needed.

Experience Required:

High school diploma and three years of administrative experience, or combination of education and relevant experience.
 

Knowledge, Skills and Abilities:

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.
• Familiarity with QGENDA.
• Able to navigate Oracle Finance (desirable).

Day-to-Day Tasks Include:

• Organize multiple physicians' calendars and reminders.
• Help organize interview and conference days.
• Arrange call-schedule calendars.
• Request and track clinical instructor evaluations in a timely manner.
• Submit reimbursements correctly.