Security Project Specialist

Company Overview

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Our seasoned professionals deliver services based on Milestone's best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed.

Job Overview

Position Overview
The Security Project Specialist bridges the gap between tactical project coordination and end-to-end project management. Sitting at the center of the physical security team, this role leads project execution, optimizes tracking tools, manages procurement processes, and synthesizes operational data into executive insights. Operating effectively within a matrixed client environment, the Specialist aligns cross-functional internal teams and external multi-vendor partners to ensure project velocity, maintain audit-ready documentation, and leverage modern AI tools to optimize security pipelines.
Key Responsibilities

• Project Ownership & Execution: Apply non-technical PM structure to physical security initiatives. Direct tactical priorities for support staff, maintain team RAID logs (Risks, Assumptions, Issues, Dependencies), and proactively clear cross-functional blockers.
• Client & Multi-Vendor Management: Serve as a primary operational liaison across complex client environments, coordinating schedules, deliverables, and performance tracking across internal stakeholders and third-party security vendors.
• LMS Administration & Program Building: Provide foundational LMS (Learning Management System) administrative support-including content upload, user tracking, and course assignment for security awareness and onboarding programs. Opportunity to actively expand, structure, and scale this capability into a comprehensive enterprise security training architecture.
• Platform & Process Optimization: Configure and optimize Asana to preserve absolute visibility into program timelines and deliverable health. Standardize project templates, onboarding assets, and team-wide workflows aligned with security standards (e.g., ASIS, ISO).
• Metrics, Reporting & AI: Synthesize operational data into polished status dashboards, Monthly Readouts, and QBR presentations. Track team OKRs and integrate generative AI tools (e.g., Gemini, NotebookLM) to accelerate team velocity.
• Procurement & Financial Operations: Manage the end-to-end procurement lifecycle for security initiatives-drafting and tracking Purchase Orders (POs), SOWs, and NDAs within Ariba, Salesforce, and Ironclad.
• Audit Readiness & Handover: Maintain controlled documentation repositories (Google Workspace) for internal/external audits, ensuring formal operational handovers of completed projects to security managers.

Key Qualifications

• Experience: 3-5+ years in project coordination, security operations, or project specialist roles within matrixed corporate, tech, or client-facing managed service environments.
• Core Technical & Tool Skills:
• Advanced proficiency in Asana (or Smartsheet/Jira) and Google Workspace.
• Hands-on experience with procurement platforms (Ariba, Salesforce, Ironclad) and enterprise LMS platforms.
• Familiarity with data visualization tools (Looker Studio, Tableau, or Power BI).
• Vendor & Project Coordination: Proven track record of managing multi-vendor deliverables, tracking cross-functional dependencies, driving meeting action items, and drafting executive readouts.
• Process & Compliance: Exposure to physical security principles, governance frameworks (ASIS, ISO), or compliance/audit preparation.
• Certifications (Preferred):
• CAPM (Certified Associate in Project Management) or active progress toward PMP.
• Physical security credentials (e.g., ASIS CPP or APP).
• Education: Bachelor's degree in Business Administration, Security Management, Project Management, or equivalent practical experience.

Skills
High School diploma or GED required
Minimum of 5 years of experience working in a Security Operations or similar
Proficiency with Microsoft Office & Google Suite
Knowledge of process and procedures development
Strong analytical and critical thinking skills
Highly motivated and able to work independently as well as in a team
Strong written and verbal communications skills

Compensation

Estimated Pay Range:

Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success.

Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees.

We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.