Job SummaryThe Sr. Analyst - Software Asset Management (SAM) is responsible for reviewing and optimizing software investments, ensuring license compliance, and driving cost efficiency across the organization's software portfolio. This role partners closely with Technology, Procurement, Finance, Legal, and business stakeholders to manage software assets throughout their lifecycle, maximize value from software investments, reduce unnecessary spending, and mitigate audit and compliance risks.
Job DescriptionMAJOR RESPONSIBILITIESSoftware Asset Management
Maintain accurate software entitlement, deployment and consumption records
Monitor software utilization and identify opportunities for license optimization, re-harvesting and rationalization
Support the governance and administration of enterprise Software Asset Management programs
Ensure software assets are tracked throughout the full lifecycle from acquisition through retirement
Procurement & Cost Optimization
Support software sourcing, renewals, and vendor negotiations through entitlement and usage analysis
Identify cost reduction opportunities and develop recommendations to eliminate unused or underutilized licenses
Analyze software spending trends and provide insights to stakeholders regarding optimization opportunities
Assist in developing business cases and ROI analysis for software investments
License Compliance & Audit Support
Ensure compliance with software license agreements and contractual usage rights
Support software publisher audits and internal compliance reviews
Maintain documentation supporting entitlement positions and license reconciliation activities
Assist in mitigating financial, legal, and operational risks associated with software usage
Vendor Management
- Collaborate with software suppliers to understand and manage usage and entitlements
- Support vendor performance reviews and renewal planning activities
- Coordinate with internal stakeholders to validate software demand and consumption requirements
- Assist category leads and managers with software-related procurement activities
Data Analytics & Reporting
Utilize SAM platforms and reporting tools to monitor software consumption and licensing trends
Develop dashboards and reports related to software inventory, compliance, renewals and savings opportunities
Ensure data integrity across software asset repositories and procurement systems
Provide actionable insights to leadership regarding software utilization and optimization opportunities
Stakeholder Partnership
Work closely with IT Operations, Application Owners, Finance, Security and Legal teams
Support governance processes related to software acquisitions and renewals
Educate stakeholders on software licensing best practices and procurement policies
Contribute to continuous improvement initiatives within Procurement and IT Asset Management
JOB REQUIREMENTSEducation Bachelor's Degree or equivalent combination of education and experience in Technology Procurement, Business, Supply Chain, Information Technology, or related field
Certification / LicensurePreferred
Certified Software Asset Manager (CSAM)
Certified IT Asset Manager (CITAM)
ITIL 4 Foundations
Nice to Have
Microsoft Licensing Expertise
Certified Professional in Supply Management (CPSM)
Certified Third-Party Risk Professional (CTPRP)
Work Experience 2-5 years of experience in procurement, IT asset management, and software licensing
Strong analytical and problem-solving skills
Experience working with Microsoft Excel and reporting tools
Knowledge / Skills / Abilities Strong financial and analytical acumen
Knowledge of software licensing concepts and software procurement processes
Strong communication and stakeholder engagement skills
Negotiation and vendor management capabilities
Process improvement and operational excellence mindset
Ability to work with data and reports to produce actionable business insights
Click here to learn more about a career in IT at Medline!
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
