Job title: HR Administrative Specialist
Work Address/Location: ONSITE 4305 E 21st Ave Tampa, FL 33605
Duration: 12+ Months (Contract)
Interview mode: In-person only
Short Description: FL-HART-HR Administrative Specialist - Assignment is substituting for resource on
military assignment. At least 12 months in length.
Complete Description: FL-HART-HR Administrative Specialist - Assignment is substituting for resource on military assignment. At least 12 months in length. Successful candidate must be able to work independently and make educated decisions with minimal supervision.
Work environment: Front Desk, professional office environment
Background requirements: Level 1, seven-year criminal background including social security and sex offender check. Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.
SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:
Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology.
Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!
Required skills:
- Ability to speak and understand English
- 5 years of High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related filed.
- 3 years of Work experience using HRIS Systems
- 3 years of Work experience with HR Administration and HR Coordinating processes
- 3 years of Experience using ADP HR platforms
- 2 years of Work experience with new employee orientation and onboarding
- 1 years of Experience with staff recruiting processes and guidelines
- 1 year Experience as a receptionist (call routing, filing, correspondence management)
- 2 years of Experience using a desktop computer, badge printer, copier/scanner/printer
- 6 Months of Experience doing employment verifications (Highly desired)
ESSENTIAL JOB FUNCTIONS:
- Serves as a primary point of contact for Human Resources
- Performs specialized administrative duties required to support the Human Resources Office
- Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
- Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
- Provides cross-functional support to other Human Resources team members Coordinates employee surveys
- Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content
- Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
- Preforms basic statistical calculations on data for reports and presentations Provides administrative support of the Chief Administrative Officer
- Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
- Arranges and coordinates travel and travel reimbursement for staff
