HR Coordinator (Onsite)

Please note that this is a 12-months contract position, onsite in NY.

Education, Skills & Experience

Education/Experience

• High School Diploma or equivalent required.
• Bachelor's degree preferred.
• Minimum of two (2) years of experience in Human Resources or related field required.
• HR certificate preferred.

Knowledge/Skills

• Ability to understand Federal and State employment laws required.
• Basic knowledge about benefits and leave laws preferred.
• Strong computer skills required, including word processing, database, and spreadsheet experience (i.e., MS Office).
• Ability to handle a high volume of work required.
• Attention to detail and accuracy is crucial.
• Must be very well organized, accurate, thorough, and monitor work for quality.
• Ability to handle multiple tasks with the ability to prioritize required.
• Must be able to effectively interact and communicate with people of diverse backgrounds, cultures, and personalities.
• Strong interpersonal skills are a necessity.
• Ability to maintain confidentiality a must.
• Works under general supervision with routine activities and when following established policies and procedures.
• Receives more detailed instruction on new assignments and issues of complex nature.

Essential Functions

• Prepares new hire paperwork and tracks return of all enrollment materials and policy signoffs. Follows up with employees as needed.
• Conducts new hire and termination meetings as needed.
• Responsible for benefits coordination including data entry of enrollment/change forms to carrier s database.
• Responds to employee questions on forms, benefits, and HR processes. Provides support as needed to others on the HR team.
• Manages the electronic employee record-keeping system. Creates new folders for new hires, scans, and files employee documents on a weekly basis into the system of record.
• Maintains the HRIS data and employee records.
• Manages updating and posting cross-site digital content on a bi-weekly basis.
• Acts as champion for employee events (potlucks, celebrations, contests, etc.).
• Acts as liaison with department managers and security for administration of badging process for building access and timekeeping.
• Acts as backup to receptionist and may provide coverage for daily lunches and breaks when needed.
• Assists Safety department as necessary.
• Completes employment and payroll verifications within 48 business hours.
• Organizes all HR department records.
• Assists HR team in responding to internal and external audits in a timely manner.
• Assists HR team with responding to subpoenas as needed.
• Provides support to others in Human Resources on miscellaneous routine assignments and/or projects.
• Carries out duties in compliance with established business policies.

Additional Information

• Onsite role must be comfortable leading orientation sessions with new hires in-person and via Zoom.
• Workday HCM experience preferred.
• Project management skills a plus.
• Interviews with hiring manager and one level up, via Zoom.

Summary of Position

• Provides a wide variety of Human Resources (HR)-related support including processing benefits with providers, compiling employment records, coordinating new hire and termination documents and processes, and responding to employee inquiries for a wide variety of subjects.
• Maintains electronic employee record-keeping system and the HR database of employee records.
• Responsible for accurate data entry to the HRIS benefit systems and other platforms.
• May assist with reporting from the Human Capital Management (HCM) system to validate and reconcile benefits provider invoices.

Candidates must provide their phone number. Job reference number is A5168.