Executive Office Assistant

Dallas, TX, US • Posted 1 day ago • Updated 1 day ago
Contract Corp To Corp
Contract W2
9 Months
No Travel Required
On-site
Depends on Experience
Fitment

Dice Job Match Score™

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Job Details

Skills

  • Office Operations

Summary

Key Responsibilities

Calendar & Schedule Management

  • Manage, coordinate, and organize the CEO s daily, weekly, and long-term calendar with high accuracy.
  • Schedule internal and external meetings across multiple time zones, ensuring zero scheduling conflicts.
  • Prioritize incoming meeting requests and vet priority items requiring executive attention.
  • Prepare pre-meeting materials, agendas, background research, and log post-meeting action items.

Travel & Expense Management

  • Coordinate detailed domestic and international travel arrangements, including flights, hotel bookings, ground transportation, and visas.
  • Build comprehensive travel itineraries containing all logistics, confirmation codes, contact details, and meeting locations.
  • Handle monthly expense reporting, gathering receipts, and reconciling corporate credit card statements.

Administrative & Office Operations

  • Serve as the main gatekeeper for the CEO, screening calls, emails, and inquiries with professional discretion.
  • Prepare, edit, and proofread executive correspondence, memos, reports, and presentation slide decks.
  • Maintain an organized electronic filing system for executive documents, contracts, and confidential records.
  • Assist with ad-hoc operational tasks and special projects to optimize executive productivity.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
  • Dice Id: 10121364
  • Position Id: 9104813
  • Posted 1 day ago
Contact the job poster
VJ

Vivek Jeyakumar

Recruiter @ Reveille Technologies
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