Fiscal and Grants Manager – Intermediate

Job Summary:
The work centers on financial review, rate-setting support, cost-report analysis, provider correspondence, waiver processing, and related fiscal administration.

Source-Aligned Responsibilities
•    Perform desk reviews of ICF/ID Cost Reports (Form ID-46) for completeness, accuracy, and financial or operational changes affecting rate setting.
•    Perform financial and analytical review, including year-to-year comparative analysis; identify substantial variances and communicate questions to providers.
•    Review provider explanations of financial variances and escalate unresolved issues to a supervisor as appropriate.
•    Use Microsoft Excel extensively for financial analysis, templates, and workpapers.
•    Prepare and issue cost-report acceptance letters and maintain electronic records in the established filing system.
•    Review occupancy statistics and determine whether minimum requirements or requested exceptions meet applicable requirements.
•    Collect cost-report data for rate-setting schedules and review supporting accounting records, including trial balances, charts of accounts, financial statements, and cost-report mapping schedules.
•    Communicate with providers in a knowledgeable and professional manner, both verbally and in writing.
•    Support annual Act 69 assessment calculations, provider notices, quarterly invoices, and related Excel schedules.
•    Adjust and communicate per-diem rate changes and submit applicable changes to PROMISe.
•    Review capital-asset additions, useful-life assignments, depreciation information, and supporting evidence of required bidding processes.
•    Review staffing data and new leases submitted by providers as part of the cost-report review.
•    Prepare, proof, route, mail, scan, electronically file, and email formal provider correspondence using Microsoft Word and Excel.
•    Update department funding spreadsheets and provider funding history following rate correspondence and submit applicable PROMISe updates.
•    Log and review provider waiver requests and enter relevant descriptions and amounts into management Excel schedules.
•    Receive and disseminate Department of Health information regarding provider bed counts, program conversions, closures, and Certificates of Compliance.
•    Assist with organization and coordination of ICF/ID Task Force meetings, Listserv maintenance, and administrative activities.
•    Review provider budgets on Form ID-47 for compliance with approved funding and applicable requirements.
•    Calculate standard rates using established Excel templates and prepare supporting correspondence and schedules.
•    Assist with Movement of Funds requests and related funding-change documentation.
•    Maintain accurate provider lists and the ICF ListServe.
•    Assist with testing and development of department-produced Excel forms and instructions.
•    Analyze PROMISe data as requested and perform other related duties.