Portfolio Operations Specialist - Level 1

RESPONSIBILITIES:
Kforce has a client in Blue Ash, OH that is seeking a Portfolio Operations Specialist - Level 1.

Summary:
This Contract Management Specialist will be responsible for supporting functional areas of Portfolio Operations within a product-led organization, with a primary focus on contract management. This role will support the lifecycle of IT labor and services contracts, including new requests, change requests, renewals, purchase orders, and related financial and operational activities.

Responsibilities:
* Manage contract activities including new requests, change requests, renewals, and extensions
* Proactively track contract expiration dates and engage stakeholders in advance of upcoming renewals
* Coordinate with portfolio leads to understand contract requirements, changes, timelines, and renewal needs
* Review contract requests for completeness and help ensure required information is captured before moving through the sourcing process
* Manage multiple contracts and follow-up activities simultaneously while maintaining strong attention to deadlines and detail
* Support IT labor and services contracts, including managed services, fixed-bid, and time-and-material engagements
* Partner with sourcing teams, vendors, portfolio leads, and other stakeholders throughout the contract process
* Place Coupa purchase orders and support related purchasing and invoicing activities
* Assist with operating budget tracking and other financial or Portfolio Operations activities as needed
* Maintain accurate contract and operational information within applicable systems and tracking tools
* Identify upcoming needs and proactively follow up with stakeholders to keep contract activity moving forward
* Help support planning of contract renewals throughout the year to improve predictability and avoid unnecessary delays
* Communicate status, risks, and outstanding actions clearly to appropriate stakeholders

REQUIREMENTS:
* 3-5 years of contract management experience, preferably supporting IT labor, services, or technology-related contracts
* Understanding of IT services and labor contracting concepts, including managed services, fixed-bid, and time-and-material agreements
* Experience managing multiple contracts, deadlines, renewals, and stakeholder requests simultaneously
* Strong organizational skills with excellent attention to detail and follow-through
* Strong written and verbal communication skills with the ability to work effectively with portfolio leads, sourcing teams, vendors, and other stakeholders
* Strong Excel skills and comfort working with budget, financial, and contract-related information
* Demonstrated ability to work proactively, anticipate upcoming needs, and initiate follow-up without waiting for direction

Preferred Qualifications:
* Experience using ServiceNow for contract or workflow management
* Experience using Coupa or a comparable procurement platform
* Experience with purchase orders, invoicing, budgeting, or related financial processes

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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