Materials Management and Logistics Specialist

Position: Materials Management and Logistics Specialist
Location: Houston, TX

Summary:

• Project Readiness: Serve as the Materials Management owner for project readiness across assigned construction and capital projects, ensuring critical materials and equipment are visible, assigned, tracked, and aligned to project execution milestones.
• Delivery Monitoring: Monitor long-lead and critical-path equipment from order visibility through manufacturing, factory testing, shipment, delivery, staging, and project handoff.
• Stakeholder Coordination: Partner with Construction, Engineering, Procurement, EPC contractors, Owner''s Engineers, OEM suppliers, Operations, and project leadership to identify risks early and drive clear mitigation plans.
• Risk Management: Translate material constraints, supplier delays, manufacturing issues, logistics risks, and quality holds into concise project impact statements, action plans, and escalation recommendations.
• Executive Visibility: Provide leadership-ready reporting on project material readiness, critical equipment status, supplier performance, open actions, risk ratings, and recovery plans.

Job Responsibilities:

• Serve as the single point of accountability within Materials Management for material readiness across assigned capital projects and critical equipment categories.
• Develop and maintain project-specific material readiness plans aligned to engineering requirements, purchase orders, construction milestones, scheduled need dates, and contractor execution plans.
• Monitor delivery status for long-lead and critical-path equipment including transformers, breakers, switchgear, structures, conductor, cable, controls, and other strategic materials.
• Track supplier commitments, manufacturing milestones, factory testing dates, shipment timing, logistics status, delivery forecasts, and site readiness requirements.
• Identify schedule slippage, manufacturing constraints, quality holds, documentation gaps, logistics issues, and supplier risks before they impact construction execution.
• Coordinate with Procurement, OEMs, EPC contractors, Owner''s Engineers, logistics providers, and project teams to secure recovery plans for at-risk materials or equipment.
• Facilitate recurring material readiness reviews with Engineering, Procurement, Construction, EPC partners, Owner''s Engineers, Operations, and suppliers as needed.
• Maintain clear action logs that identify open issues, accountable owners, due dates, required decisions, escalation needs, and closure status.
• Develop and maintain reporting that provides visibility to critical equipment status, material constraints, milestone performance, risk ratings, and mitigation actions.
• Partner with Engineering and Operations to evaluate strategic spare utilization, material substitution options, reservation decisions, and project prioritization when conflicts arise.
• Support development of enterprise long-lead equipment visibility, including current commitments, inventory availability, future project demand, readiness risks, and potential gaps.
• Escalate material readiness concerns with clear facts, business impact, options, and requested leadership decisions.
• Document lessons learned from material delivery issues and recommend improvements to forecasting, supplier governance, milestone tracking, inventory readiness, and project support processes.
• Keep informed of industry developments, supplier capacity constraints, manufacturing challenges, and logistics risks that could impact project execution or supply certainty.
• Comply with applicable company, safety, regulatory, supply chain, procurement, and project governance policies and procedures.

Skills:

• Strong ownership mindset and ability to drive cross-functional accountability without direct authority.
• Ability to translate detailed supplier and project status information into concise leadership-level summaries and action plans.
• Strong communication, escalation, issue-resolution, and stakeholder management skills.
• Strong understanding of project material readiness, expediting, supplier follow-up, delivery monitoring, and inventory coordination.
• Ability to balance urgency, accuracy, business impact, and safety in a high-volume project environment.
• Ability to identify process gaps and recommend improvements to forecasting, reservations, staging, supplier governance, and readiness reporting.
• Proficiency in inventory management systems and Microsoft Excel.
• Knowledge of supply chain, logistics, and procurement principles.
• Ability to analyze data and generate reports to support decision-making.
• Familiarity with shipping, receiving, and warehouse operations.

Education/Experience:

• Bachelor''s degree preferred in Supply Chain, Business Administration, Operations, Engineering, Construction Management, Project Management, or a related field required.
• Equivalent utility, construction, supply chain, project controls, or materials management experience may be considered where appropriate.
• 8-10 years of experience