Project Specialist I (Advanced Excel / SAP/Ariba)

Project Specialist I (Advanced Excel / SAP/Ariba)

Job Location Innovation Village, CA

Hybrid (2 days On-site)

Contract

Day-to-Day Responsibilities

Become a POC (point of contact) for our VM vendors, process invoices for their assigned vendors, track rejections, work with internal and external stakeholders to ensure our invoicing procedures are followed. Lead meetings with internal and external partners, utilize work management system datasets to analyze trends and validate invoices.
Ensure timely and accurate processing of invoices, maintaining adherence to established schedules and contractual obligations.
Demonstrate a high attention to detail
Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices
Serve as the primary point of contact for assigned vendors, facilitating clear communication and the prompt resolution and follow up
Collaborate effectively with internal teams to optimize workflows and support compliance with invoice processes
Identify and recommend opportunities for process improvements to enhance the efficiency and effectiveness of the Vegetation Management

Required Skills/Attributes

• Proficiency with work management and financial systems (e.g., SAP, Ariba or similar platforms)
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage multiple deadlines efficiently
• Proactive problem-solving and critical thinking skills
• Experience in vendor management and relationship building
• Strong Excel and data analysis skills (e.g., pivot tables, VLOOKUP, data validation)
• Ability to work independently and as part of a team in a fast-paced environment

Desired Skills/Attributes

• 
  Strong communication and follow up
  Project/program management
  Utility experience