Senior Project Manager EMS SaaS Migration // Local to Pennsylvania

Engagement Type

Contract

Short Description

Project

Manager 4 - PJM4 A4 SC3

Candidates must reside in Pennsylvania upon submittal, no relocation.





Be able to work in the Harrisburg office two (2) days a week as requested.

Complete Description

OBJECTIVES OF ENGAGEMENT:





The primary objective of this engagement is to provide

Project Management support to promote the successful system transition of the on-prem in-house

custom EMS registry to an ImageTrend SaaS product for the Pennsylvania DOH, Bureau

of EMS.







- Work closely with program and vendor to execute an approved Statement of Work (including SLAs) that clearly defines vendor and program responsibilities and expectations.

- Collaborate with program to successfully, identify, engage and communicate with all relevant stakeholders.

- Build a project plan identifying action items and creating a structure so that Program and Vendor PM can work hand in hand to ensure that the transition to the SaaS solution is a success.

- Hold the vendor accountable to follow all expectations outlined in the executed SOW, with an emphasis on successfully migrating all necessary data from the current legacy system to the offered SaaS solution.

- Work with Leadership to drive decisions when needed.









OPERATIONAL

REQUIREMENTS:



The PM directs,

administers, manages, and facilitates enhancement, re-engineering of a

business process or a developmental project. The PM is the individual

ultimately responsible with the Bureau of EMS, Executive Sponsor, Vendor,

various impacted IT areas and other stakeholders as defined. The PM s primary

responsibility is to drive the entire effort from start to finish. The PM must

ensure that the project is completed on schedule, within the defined budget

and that the final product meets the business, technical, and established

quality requirements.



The selected

contractor must be familiar with the five (5) phases along with

inputs/outputs identified by the Project Management Institute (PMI) that

combine to turn a project idea into a working product. The PM will need to rely on their proven experience

leading projects to a successful implementation, and their judgment, to plan

and accomplish goals. Strong interpersonal skills are required when consulting

with the program area and various IT teams to define requirements and to analyze

and resolve problems, ensuring collaboration and agreement with recommended

solutions. The role description is

outlined below:



Direct,

administer, manage, and facilitate an enhancement, business process

reengineering or development of a high priority, high profile, and

commonwealth enterprise - wide information technology project of strategic

importance.



- Accountable for

activities with excess delivery cycles of 8 to 12 months.

- Manage,

coordinate, and establish priorities for complete life cycle of projects

including the planning, design, programming, testing, and implementation of

business solutions designed to meet requirements of various departments in

the commonwealth.



- Responsible for the development of estimates for the enhancement, business process

re-engineering or development effort in planning, analysis, design,

construction, testing, and implementation.



- Works with team leads to adjust and revise project estimates when necessary.



- Ensure new project estimates are approved by the client and agreed upon.



- Develop the detailed Project Management Plan for the enhancement, business

process re-engineering or development effort.



- Accountable for the approval and sign-off of the Project Management Plan with customer

representatives, and all affected project stakeholders.



- Accountable for delivery of all work tasks identified in the Project Management Plan

and Project Schedule.





Design project plans, which identify needs and define major tasks and milestones, based on

scope, resources, budget, and personnel.





- Ensure that tasks provide value and support the strategic direction of the

project and meet service commitments.



- Manage, and track the project progress against the project schedule.



- Monitor project milestones and phases and take corrective action as needed to

ensure the project is on schedule.





- Monitor and track the project budget and advise necessary stakeholders.



- Plan,organize, prioritize, and manage multiple work efforts across the

project team.



- Notify team members of project timelines, milestones, phases, work requests,

target dates, and approved executable work packages.



- Responsible to schedule or monitor status reviews, project management inspections,

and software quality assurance work product and process reviews with the

appropriate stakeholders.



- Responsible for the capture and reporting of required project management metrics.



- Analyze and distribute reports on project metrics associated with work items

related to improvement measures.



- Ensure all changes to scope follow processes outlined in the Change Management

Plan and are documented.



- Create, review, and obtain approval of the Communication Plan and Deliverables

Matrix to ensure effective communication with all stakeholders and

management.



- Prepare status reports on a periodic basis for the project team, team leads,

group leads, Sponsor, and appropriate stakeholders



- Report status and recommendations to senior leadership as needed.



- Follow HHS DC IT PMO methodology to ensure consistency throughout the various

IT and program areas by reviewing the project standards and procedures

with project team members.



- Provide input and support for continual improvement within the HHS DC IT PMO to

better service the HHS DC supported program areas.



- Mentor less experienced project management project staff to build overall understanding

of project management when needed.



- Work closely with HHS DC IT Application, Data Warehouse, Informatics,

Solution Management, Networking, Security and Service Management teams,

as required, identifying tasks for the project schedule to support the

implementation.



- Facilitate discussions between IT areas and vendors with focus on solution(s) to

ensure the needs/requirements of the program area are achieved.



- Anticipate issues and proactively address them. Identify and manage project risk

and issues, through the use of a RAID+ Log. Develop risk mitigation strategies tracking

to closure. Engage management in

a proactive manner.



- Identify and track issues in the RAID+ Log.



- Build and maintain relationships with key stakeholders and customer

representatives.



- Serve as the primary point of contact for all project-related issues and the resolution

of issues.



- Communicate effectively with customers and software / hardware suppliers supporting

the commonwealth as appropriate.



- Communicate to team members how their work assignments relate to and help achieve

project objectives.



- Accountable for the final project management evaluation review with stakeholders. Manage

and track the project status against the project schedule.



- Followingthe HHS DC Daptiv guidelines, provide weekly project updates.



- Coordinate

system testing with appropriate staff resources.



- Deliverpresentations, as necessary.



- Ensureproject compliance with HHS DC standards and procedures.



- Developand facilitate the achievement of project service commitments.



- Ensure that tasks provide value and support the strategic direction of the

project.



- Balance workload with project members capacity.

Engaging management in a proactive manner.



- Plan,coordinate, and conduct training and orientation sessions.



- Accountable for peer reviews with the appropriate project team resources.



- Coordinate and present proposals, as necessary.



- Identify and manage project risk, and develop risk mitigation strategies, and

track to closure.



- Plan project specific training and orientation needs.



- Complete weekly timesheet reporting in PeopleFluent/VectorVMS by close of business (COB) Friday.



- Provide weekly personal status reporting by COB Friday submitted on SharePoint.



- Following the guidelines of the HHS DC PMO set-up a project SharePoint site and utilize Microsoft

Teams for key documentation.





Required/Desired Skills

Skill	Required/Desired	Amount	of Experience
At least 7 years of relevant Project Manager experience directly managing technical initiatives with a large complement of project team members.	Required	7.0	Years
Project Management Professional (PMP) certification for a minimum of '5' years preferably through the PMI Institute.	Required	5.0	Years
A four (4) year college degree or equivalent technical study is preferred	Highly desired
Experience implementing SaaS solutions.	Highly desired
Strong background in Public Health with an emphasis on Emergency Medical Services (EMS).	Highly desired