This scope of work is for project management services on an hourly assignment basis for the development of new and existing functionalities required to support the Department's Health Management System (HMS), for the Florida Department of Health Office of Information Technology (Department). The HMS is a self-developed and Federally certified Electronic Health Record (EHR) and practice management system. Contractor will provide these services to the Florida Department of Health (Department).
6.1. SERVICE TASKS: Contractor will perform the following tasks in the time and manner specified:
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6.1.1. Coordinate with the Department's sister agency, the Agency for Healthcare Administration (AHCA) to secure funding in support of the application of Health Information Exchange (HIE) to public health use cases at the direction of the Department.
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6.1.2. Develop revenue projections based on anticipated AHCA CMS funding and the schedule of anticipated HIE public health and EHR initiatives at the direction of the Department.
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6.1.3. Perform outreach to HIE Participants by functioning as the point-of-contact with external organizations to coordinate engagements for the initiation patient data exchange and troubleshooting of existing connections at the direction of the Department.
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6.1.4. Facilitate the adoption of HIE to support public health use cases at the direction of the Department.
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6.1.5. Develop weekly and monthly Project Management reports detailing the accomplishments, issues and task progression of the project as directed in timeframes established by the Department. Each Project Management report must outline the impacts of project performance to the resources of the division and agency and include projections of future performance that are appropriate for and Executive-level Project Manager. Submit the Project Management reports as directed by the Department.
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6.1.6. Organize and conduct meetings with project staff, management and stakeholders as assigned by the Department. Business stakeholders may be end-users of the Health Management System, Department staff involved in the processes automated by the software or other Department staff who are consumers of the data collected within the software.
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6.1.7. Develop and maintain project schedules and timelines on a weekly basis as directed by the Department. Each project schedule must include activity sequencing, dependency identification, activity duration estimates and documentation of activities using the Microsoft Project or Microsoft Office application.
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6.1.8. Correspond daily with project teams, project managers, internal and external stakeholders and agency executive management regarding project proposals, activities, deliverables, and status as directed by the Department. Communications methods can include both verbal and written. Internal stakeholders may be end-users of the Health Management System, Department staff involved in the processes automated by the software or other Department staff who are consumers of the data collected within the software. External stakeholders may be Florida state agencies, Federal EHR Certification bodies, Authorized Testing and Certification Bodies or software vendors.
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6.1.9. Ensure effective and efficient resource allocation of project activities through project planning, project organization and resource skillset assessment tools on a weekly basis as directed by the Department. Communicate opportunities for improving resource utilization to management verbally or in written form utilizing Microsoft Office tools.
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6.1.10. Complete job required training as assigned by the Department. Submit verification of each training (i.e. completed sign-in sheet, certification of completion, etc.) as directed by the Department.
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6.1.11. DATA SECURITY AND CONFIDENTIALITY TASK: The Contractor, its employees, subcontractors, and agents must comply at all times with all Department data security procedures and policies in the performance of this scope of work as specified in the Data Security and Confidentiality document attached to the purchase order.
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