Project Coordinator (Reporting, Onboarding & Budget Management)-Local to WA

Job Title: Project Coordinator (Reporting, Onboarding & Budget Management)-Local to WA

Location: Issaquah, WA -Onsite
Job Type: Contract

Job Summary

UST Global is seeking a highly organized and detail-oriented Project Coordinator to support project operations, reporting, onboarding activities, and budget tracking for enterprise-level initiatives. The ideal candidate will have strong coordination skills, experience creating executive reports, managing project documentation, assisting with resource onboarding, and monitoring project budgets while collaborating with cross-functional teams.

Key Responsibilities

• Coordinate project activities and ensure timely completion of assigned deliverables.
• Create and maintain project reports, dashboards, status updates, and executive presentations.
• Track project milestones, risks, issues, and action items.
• Manage onboarding and offboarding activities for project resources, including system access, documentation, and coordination with internal teams.
• Monitor project budgets, expenses, forecasts, and resource allocations.
• Assist Project Managers with financial tracking, purchase requests, invoices, and budget reconciliation.
• Schedule and facilitate project meetings, prepare meeting agendas, and document meeting minutes.
• Maintain project documentation, governance artifacts, and compliance records.
• Coordinate with business stakeholders, vendors, finance, HR, and technical teams to ensure smooth project execution.
• Support project planning, resource tracking, and overall project administration.
• Ensure project documentation follows organizational standards and best practices.
• Identify process improvement opportunities to enhance project efficiency.

Required Qualifications

• Bachelor's degree in Business Administration, Project Management, Finance, or a related field.
• 3+ years of experience as a Project Coordinator, PMO Coordinator, or Project Administrator.
• Experience creating project reports, dashboards, and executive presentations.
• Hands-on experience managing onboarding/offboarding activities.
• Experience tracking project budgets, expenses, and financial reports.
• Strong knowledge of project coordination methodologies and project lifecycle.
• Excellent organizational, communication, and stakeholder management skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Required Technical Skills

• Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, charts)
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Project (preferred)
• Jira
• Confluence
• SharePoint
• Microsoft Teams