Position Overview

Key Responsibilities

• Manage day-to-day administrative operations and coordinate internal activities for OLPA.
  
  
• Maintain executive calendars, schedule meetings, and resolve scheduling conflicts.
  
  
• Prepare agendas, presentations, reports, and meeting minutes.
  
  
• Draft professional emails, memos, correspondence, and internal documents.
  
  
• Maintain stakeholder contact lists, distribution lists, and office templates.
  
  
• Accurately enter and track information in databases and tracking systems.
  
  
• Compile daily, weekly, and monthly reports, including social media and web metrics.
  
  
• Assist with processing travel requests, training coordination, and reimbursements.
  
  
• Coordinate interviews, meetings, and panel events with internal staff and external stakeholders.
  
  
• Manage document organization and ensure effective records and document management.
  
  
• Provide analytical support by monitoring and assessing communication metrics to inform strategy.
  
  
• Maintain professional communication with NSF staff, contractors, and stakeholders.
  
  

Required Qualifications

• Bachelor’s degree in Communications, Public Relations, Marketing, Data Analytics, or a related field (preferred).
  
  

• Minimum 5 years of experience in administrative coordination, project management, or similar roles.
  
  
• At least 5 years of experience preparing reports, presentations, and professional correspondence.
  
  
• Experience managing databases, tracking systems, and administrative documentation.
  
  

Required Skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  
• Strong project coordination and administrative management skills
  
• Excellent written and verbal communication skills
  
• Ability to produce professional reports, presentations, and documentation
  
• Strong organizational and multitasking abilities in fast-paced environments
  
  
• Familiarity with Plain Writing Act of 2010 and Section 508 compliance requirements
  
• Ability to maintain professionalism, diplomacy, and confidentiality when working with stakeholders