Project Manager Admin III

JOB DESCRIPTION

Role: Project Management
The Mid-Level Project Manager (PM) will support multiple concurrent commercial office and corporate interiors projects across the AMER Real Estate & Workplace portfolio. They will coordinate and complete projects on time, within scope, and within budget, overseeing daytoday execution.

Core Responsibilities

• Coordinate endtoend project activities for several AMER office projects in parallel.
• Develop and maintain detailed project plans and schedules - set deadlines, assign tasks, and monitor progress against milestones and budgets.
• Manage changes to project scope, schedule, and costs using appropriate approval and verification processes, and track performance using project tools and metrics.
• Coordinate with internal teams and external partners (landlords, general contractors, vendors) on site access, logistics, and recurring project meetings.
• Prepare and distribute agendas, meeting minutes, action items, and status reports. Track and drive closure of open issues across projects.
• Maintain CapEx and budget trackers (commitments, change orders, forecast vs. budget). Initiate and track purchase requisitions and POs in line with Databricks' procurement processes.
• Prepare concise monthly financial and status summaries, including variance explanations, for Real Estate & Workplace and Finance stakeholders.
• Keep project documentation organized and current in Databricks systems.
• Help standardize and maintain templates for status reports, checklists, trackers, and other project artifacts across AMER projects.
• Support workplace readiness and handover, including FF&E, minor works, signage, punch lists, and dayone readiness with Workplace, IT/AV, Security, and vendors.
• Track completion of closeout requirements (O&M manuals, warranties, asbuilts, training) from landlordss and ensure smooth transition to operations.
• Meet with internal stakeholders to clarify requirements and objectives, and provide clear, regular updates to crossfunctional and leadership audiences.

Context & Engagement

• Duration: Initial 6 month term, with option to extend based on performance and project pipeline
• Possible temp to hire

Required Experience & Skills

• 5+ years as a Project Manager / Project Coordinator on commercial office or corporate interiors projects, ideally multisite.
• Proven ability to manage and prioritize multiple projects simultaneously with strong followthrough.
• Experience working with landlords, general contractors, and vendors on tenant improvements and basebuilding projects.
• Strong skills with spreadsheets and project tools (e.g., Smartsheet, Asana, or similar; presentation tools such as Slides/PowerPoint) and comfort owning trackers and reporting.
• Excellent written and verbal communication - able to synthesize complex project detail into clear, concise updates for crossfunctional teams and leadership.
• Highly organized, detailoriented, and effective in a fastpaced, ambiguous environment.