Project Manager (PMP) – Enterprise RMS Modernization

Location: Tallahassee, FL (Onsite)
Job Type: Contract
Experience Level: Advanced

Job Summary

We are seeking a Project Manager to lead the modernization of a mission-critical enterprise Records Management System (RMS), replacing a legacy platform with a modern cloud-based solution. This role involves managing project planning, stakeholder engagement, vendor coordination, risk management, and implementation activities to ensure the successful delivery of a scalable, secure, and user-focused system. The ideal candidate will have strong project leadership experience, excellent communication skills, and a proven ability to deliver complex enterprise IT initiatives.

Responsibilities

• Lead all phases of enterprise IT project planning, execution, monitoring, and delivery.
• Coordinate project activities across business stakeholders, technical teams, vendors, and leadership.
• Manage project schedules, milestones, deliverables, budgets, risks, and dependencies.
• Ensure contract deliverables and project milestones are completed on schedule.
• Develop, maintain, and update project documentation, project plans, and implementation strategies.
• Identify project risks, recommend mitigation strategies, and escalate issues when appropriate.
• Track key project milestones and recommend adjustments to resources or schedules as needed.
• Facilitate project communications with technical teams, executives, and business stakeholders.
• Gather and document business and functional requirements.
• Coordinate user acceptance testing (UAT) and support overall testing efforts.
• Support data migration, implementation planning, training, and transition activities.
• Prepare executive status reports, steering committee presentations, and project documentation.
• Ensure compliance with State of Florida project management standards and governance requirements.
• Lead project meetings, stakeholder sessions, and technical discussions.
• Support grant documentation, budget requests, and executive reporting as required.

Required Qualifications

• Bachelor''''s degree in Computer Science, Information Systems, Business Administration, or a related field (or equivalent experience).
• Project Management Professional (PMP) certification required.
• Minimum of 5 years of IT experience, including 2+ years managing enterprise technology projects.
• Experience managing large-scale software implementation or modernization projects.
• Experience managing vendors, contracts, project schedules, budgets, and deliverables.
• Strong knowledge of project management methodologies and best practices.
• Experience creating and maintaining detailed project plans and work breakdown structures.
• Experience facilitating meetings and documenting project decisions.
• Strong written and verbal communication skills with both technical and non-technical audiences.
• Proficiency with Microsoft Project and Microsoft Office Suite.

Preferred Qualifications

• Experience leading cloud-based application implementation or modernization projects.
• Experience with enterprise Records Management Systems (RMS), case management, or similar large-scale business applications.
• Experience supporting data migration and system implementation initiatives.
• Experience creating executive dashboards and legislative or executive-level project status reports.
• Knowledge of State of Florida Project Management and Oversight standards (Rule 60GG-1).
• Experience within criminal justice, public safety, law enforcement, or other government technology environments.
• Strong leadership, organizational, and stakeholder management skills.
• Ability to identify scope creep, prioritize competing initiatives, and maintain project momentum.
• Collaborative leadership style with a focus on innovation, communication, and continuous improvement.

Work Environment

• Full-time contract
• 100% onsite in Tallahassee, Florida
• Opportunity to lead a high-profile enterprise modernization initiative supporting hundreds of users across a statewide organization.

Direct applicants only. No third-party vendors or staffing firms submissions will be considered.