Administrative Services Administrator

Description:

ABOUT FINANCE & ADMINISTRATION:

R&DE Finance & Administration, which includes the Finance, Budget Management, and Vendor Management & Contracts teams, provides innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships.

Job Purpose:

Administer, support, and manage programs or functions under general supervision. This role reports into the Office of the Chief Finance Officer.

Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise, and implement procedures for a program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit, or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events, and/or conferences.
• Compose and draft documents and correspondence for presentations and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendars with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit and university policies.
• Monitor Cardinal Temps reporting for accuracy, work with R&DE staff/managers to ensure reporting needs are met, and process requisitions as required.
• Provide Commodity Management, including but not limited to temporary labor, linens, laundry, and shoes. Provide backup support for other commodities as requested. May administer contracts, assuring that terms and conditions are met within specifications.
• Support procurement initiatives and strategic sourcing; drive to achieve continuous improvement in the procurement process. May include identifying potential vendors, preparing Request for Quotations (RFQ), Requests for Proposals (RFP), conducting site visits, obtaining bids, preparing and evaluating bids, and negotiating with suppliers.

Requirements:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Demonstrated ability to prioritize own work and multitask.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.