Job#: 3022416 Job Description: Position Overview- The Document Control Specialist supports project teams by organizing, coordinating, and maintaining essential project documentation. This role manages document control setup for multiple small projects and provides assistance on medium and large projects as needed. The position ensures compliance with documentation standards, facilitates communication across teams, and supports efficient project execution through strong organizational and administrative skills.
Key Responsibilities- Set up and maintain document control systems for multiple small projects; assist on medium and large projects as required.
- Collaborate with team members to establish and refine documentation standards, procedures, and workflows.
- Communicate document system processes and requirements to project personnel clearly and effectively.
- Coordinate documents with engineers and project team members to meet project needs and deadlines.
- Compile electronic project data books and ensure accuracy of final deliverables.
- Issue transmittals to clients and vendors following established procedures.
- Receive, review, log, and process vendor submittals.
- Package and distribute electronic documents for clients, vendors, and internal stakeholders.
- Identify and report vendor or client documentation issues to the appropriate personnel for resolution.
- Monitor document workflows to ensure timely review, approval, and distribution.
- Perform additional duties as assigned to support project and team needs.
RequirementsEducation & Experience- High School Diploma or GED and a minimum of 3 years of relevant experience;
- Applicable experience may be substituted for the education requirement.
Technical Skills- Proficiency with Microsoft Office applications, including Word, Excel, and Access.
- Strong and accurate data entry skills.
Professional & Cognitive Abilities- Ability to understand, remember, and follow written instructions and established guidelines.
- Ability to organize ideas and information in clear, understandable terms.
- Strong problem-solving skills with the ability to apply practical, common-sense reasoning.
- Ability to analyze information, assess options, make decisions, and adapt to changing needs.
- Dependable, detail-oriented, and capable of exercising sound judgment.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to read, retain, and apply necessary information.
- Strong interpersonal skills and professionalism in both verbal and written communication.
- Ability to perform under pressure and maintain control in stressful situations.
- Ability to count and verify information accurately.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.
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