Workplace Services & Events Coordinator

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Workplace Services & Events Coordinator

Job Description:

Job Title: Workplace Services & Events Coordinator

Job Type: Contract

Job Location: Sunnyvale, CA 

Pay Rate- $40-45 Based on Experience

Job Description:

Primary Function of Position:

• The Workplace Services (WPS) Planner will report to the Manager of Facilities Operations and Services and will work closely with the Workplace Services Events Coordinator.
• The WPS Planner will review and process reservation requests, manage schedules for event technicians, and communicate with stakeholders to ensure that all event details are understood and communicated with the supporting functions.

Must Have Skills:

• Responsible for maintaining incoming tickets when it comes to event tickets, conference room reservations, training room reservations, open space reservations – they will just be putting in tickets for each space reservations. 
• The support teams will be notified once the ticket is submitted.
• Coordinate with onsite event teams. 
• Creating schedule for the events tech based on their calendars
• Polished written and oral communication skills
• No industry preference
• 100 or so tickets a month
• Archibus – we use. Nice if have some experience
• High School minimum

Essential Job Duties:
• Monitor the Workplace Services inbox for Events related inquiries and space reservation requests.
• Manage all incoming Cvent tickets and follow up with the requestors if additional information is needed. 

• Submit tickets for support functions (Facilities, Janitorial, etc.) when requested.
• Create daily schedules for the Events technicians.
• Proactively engage with requestor for upcoming events. 

• Includes week-before event contact to determine if there are any changes to the reservation.
• The planner is expected to walk the events space with the requester as needed.

Required Skills and Experience:
• Candidates must possess strong critical thinking skills to make informed decisions and develop innovative solutions.
• Extensive experience using Outlook
• Highly developed interpersonal / communication skills. 

• Writing and speaking skills through written proposals, meeting facilitation, and oral presentations are essential.
• Experience cross-collaborating with multiple business units.

Required Education and Training: Minimum 2 years of experience in the event management environment.

Working Conditions:

• The expectation for this role is to walk the facilities on a regular basis to assess services and overall event set-up.
• Preferred Skills and Experience (As applicable - Specific skills, knowledge, and experience that are not required to perform the job, but are desirable to have)
• The Workplace Services (WPS) Planner will report to the Manager of Facilities Operations and Services and will work closely with

About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Manish ( /) for more details.