Administrative Assistant I (Engineering Assistant)

Job#: 3020576

Job Description:

Administrative Assistant (Engineering)

Location: Minneapolis, MN (onsite 4 days)

Duration: 12-month contract (potential to extend or convert)

Client: Engineering

Pay: $18-20/hr

This is an Engineering Assistant position. Responsible for processing and monitoring permit applications and deadlines, as well as maintaining a database of all permits for construction and maintenance projects. Position will proactively monitor internal reports to assure the timely receipt of permits, contact governmental agencies regarding permit requests and provide post-construction notifications.

Job Responsibilities:

Provide a broad array of support for internal engineering projects and tasks that vary and are dependent on the workload.

Complete and submit permit applications for State, County and Local agencies for all main and service installation and system maintenance and repair projects.

Responsible for accurately completing all forms and for coordinating with all departmental personnel involved in the process to ensure that permits are completed in a timely manner.

Responsible for initiating and processing checks and check requests for permits and other advanced payments required by railroads, DNR and other agencies.

Maintain database of all permits requested and received to ensure that accurate information is maintained on a continuous basis regarding the status of all pending and received permits.

Distributes permits to appropriate personnel and prepares permit return correspondence and gathers project information to support governmental agency requests.

Maintain a list of agency permit officials and provide quarterly updates to department personnel.

Develop and monitor reports that support the timely receipt of permits and track various items required for reporting or payment.

Contact government agencies, as needed, to follow up on delinquent permits and to request verbal permits for fast track or emergency projects.

Prepare address lists, notification letters and correspondence for other personnel.

Perform additional tasks as assigned.

Skills:

Demonstrated PC proficiency, including Excel, Word, Access and other Windows based programs.

Able to perform basic mathematical computations and alphabetizing.

Able to learn and interpret applicable codes, regulations and company guidelines. Able to maintain effective working relationships with customers, vendors, contractors, employees and public work officials.

Able to communicate effectively orally and in writing.

Able to handle routine matters through the independent gathering of information.

Able to manage use of time, work independently and demonstrate initiative to accomplish assigned duties.

Able to demonstrate courtesy, tact, diplomacy, good judgment and professional conduct when communicating in person or by telephone.

Able to work independently while maintaining high quality standards for work results.

Able to demonstrate commitment to compliance with applicable laws and regulations, the Company's Ethics and Compliance Code of Conduct, and other Company policies and procedures and do so consistently, take all required training courses and do so timely

Able to demonstrate respect for all individuals, adhere to the Company's values and business practices and do both consistently

Bonus:

Knowledge and experience with mainframe applications, including SAP, ESRI, GViewer.

Previous experience working in engineering, utility, or energy industries

Education/Experience:

High school diploma or GED required.

0-2 years experience required.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.