The Administrative Support Specialist provides detailed administrative and operational support to the organization. This position is responsible for preparing and maintaining records, coordinating internal activities, managing confidential information, and completing routine and special assignments with accuracy, professionalism, and discretion. The ideal candidate is dependable, detail-oriented, able to follow established procedures, and comfortable performing repetitive tasks in a fast-paced corporate environment.
Overall Purpose:
Performs a variety of detailed administrative and support services to the organization.
Roles & Responsibilities:
1) Assists in the preparation, maintenance, control of records, budget information, reports and training classes.
2) Schedules and tracks training class registrations (LSO).
3) Works with confidential material including contractual/legal documents.
4) Coordinates activities with internal and external clients.
5) Contacts personnel at various organizational levels to gather information and prepares reports.
6) Determines processes to handle routine assignments for the organization such as report generation, bills, vouchers, worksheets and workflow.
7) Intermediate skill level of software programs (Outlook, Excel - Microsoft suites) and office equipment to perform assignments.
8) Prepares correspondence, maintains files and completes special projects.
9) May assist in answering hot lines or other telephone lines.
Preferred Experience:
Familiarity with TALEO or a similar applicant tracking or human resources system is preferred but not required.
Experience supporting recruiting, onboarding, contracts, legal documentation, or employee records processes is a plus.
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