Office Assistant – Admin, Support, Secretary, Receptionist (Multiple Positions) Part-Full Time

Office Assistant – Admin, Support, Secretary, Receptionist (Multiple Positions) Part-Full Time

Location: Edison, NJ

We are looking for a Proactive and detail-oriented Administrative Assistant to support our operations team in our office at Edison, NJ. The ideal candidate will take a proactive approach to administrative tasks, document management, and internal coordination to help our team run smoothly.

Key Responsibilities

• Answer and direct phone calls; respond to emails in a professional manner
• Perform basic administrative tasks such as data entry, filing, and record keeping
• Maintain and organize candidate records, employee files, and office documents
• Assist with the preparation and processing of staffing paperwork (offer letters, NDAs, onboarding forms, etc.)
• Coordinate schedules for interviews and meetings within the office
• Support team members with day-to-day operations and general office tasks
• Use Microsoft Office programs (Word, Excel, Outlook) for daily administrative work
• Maintain accurate logs and reports to track recruitment and onboarding activities

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Good verbal and written communication skills
• Strong organizational skills with attention to detail and ability to multitask
• Positive attitude, responsible, and willing to learn

Key Attributes

• Responsible and dependable
• Team player with a cooperative approach
• Ability to multitask and manage time effectively
• Proactive and eager to support office operations