Project Administrator

JOB TITLE: PROJECT ADMINISTRATOR
JOB LOCATION: FRAMINGHAM, MA
WAGE RANGE*: 33.00-35.00 PER HOUR
JOB NUMBER: SAIJP00038559

REQUIRED EXPERIENCE:
Required Qualifications
Education/Experience:
Bachelor's degree in Engineering, Business, Finance, or a related field with 0-2+ years of relevant experience preferred
Familiarity with the electric utility industry is highly desirable
Technical Skills needed for this role:
Experience with MS Office Software (Word, Excel, PowerPoint, Outlook, Teams)
Experience with project management software (e.g., Workfront, MS Project or P6) is preferred

Soft Skills that will help you succeed in this position:
Strong organizational, planning, and multitasking capabilities are required to manage competing priorities and deadlines
Ability to work effectively in a team environment

JOB DESCRIPTION

Enter, update, and maintain project data, statuses, and documentation in internal tracking systems.
Support billing activities by tracking invoice submissions, payment statuses, and required backup documentation.
Perform routine data entry and quality checks to ensure billing and project information is accurate and complete.
Assist with internal reporting and preparation of basic project and billing status updates.
Coordinate meetings, prepare agendas, and document action items and decisions related to permitting and project activities.
Assist project managers with day to day tasks

As a valued team member, you can look forward to a fast paced, diverse work environment and flexible work hours/work arrangements, as well as managers who will encourage career development and growth opportunities.

Primary Responsibilities:
Coordinate and track permitting activities across multiple projects, ensuring deadlines and requirements are met.
Maintain permitting schedules, logs, and documentation; update PMO systems with current status and milestones.
Serve as a liaison between project managers, permitting authorities, consultants, and internal stakeholders.
Prepare, submit, and follow up on permit applications and related supporting documents.
Monitor regulatory changes and communicate impacts to project teams.
Assist in risk identification related to permitting and escalate issues as needed.
Support project reporting, including creation of status updates, dashboards, and compliance summaries.
Organize meetings, prepare agendas, and document decisions and action items related to permitting activities.
Ensure permitting processes follow standards, document control practices, and quality requirement

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities

* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations. Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. Benefits offered are in accordance with applicable federal, state, and local laws and subject to change at TCM's discretion.

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