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Executive Administrative Assistant

Hybrid in Santa Clara, CA, US • Posted 3 hours ago • Updated 3 hours ago

Contract W2

6 Months

50% Travel Required

Hybrid

$30 - $37/hr

Fitment

Dice Job Match Score™

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Job Details

Skills

C-tier support
Concur
AI
executive assistant

Summary

Job Title: Executive Administrative Assistant - II

Location: Santa Clara, CA (Hybrid 2 days every week)

What you get to do in this role

Executive Support
- Provide executive administrative support for three senior leaders.
- Manage highly complex and frequently changing calendars across global time zones.
- Prioritize competing requests and independently resolve scheduling conflicts.
- Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
- Prepare agendas, meeting materials, briefing documents, and follow-up action items.
Travel & Expense Management
- Coordinate domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
- Anticipate travel risks and proactively identify solutions.
- Process and reconcile executive expenses in accordance with company policies.
Business Operations
- Partner closely with leadership teams, business operations, HR, recruiting, finance, and other executive assistants.
- Maintain organizational documentation, distribution lists, team resources, and operational processes.
- Assist with planning leadership offsites, team meetings, and organizational programs.
Strategic Partnership
- Anticipate executive needs and identify opportunities to increase efficiency and effectiveness.
- Help drive operational excellence by creating scalable processes and improving workflows.
- Leverage AI-enabled tools and modern technologies to streamline administrative work and improve productivity.
- Serve as a trusted partner and extension of the leaders you support.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10439527
Position Id: 9073037
Posted 3 hours ago

Contact the job poster

Aditya Kumar

Sr. Talent Acquisition @ Tranzeal, Inc.

View Profile

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