Detailed JD (Roles and Responsibilities) | • Lead and manage end-to-end information handover from Projects to Operations for Trion, ensuring structured transmittal of documents, records, and data aligned to operational readiness at the Woodside Houston site
• Define and implement requirements for document and data handover, including lifecycle, retention, and compliance standards
• Collaborate with Operations Readiness and cross-functional stakeholders onsite to configure EDMS platforms (e.g., Documentum, SharePoint) and establish enterprise-wide information classification frameworks
• Map, standardize, and govern metadata attributes across systems (Omega PIMS → Documentum) to ensure consistency, traceability, and reporting readiness
• Develop and manage handover schedules, milestones, and tracking mechanisms to ensure timely and complete transition
• Establish and maintain Information Management (IM) standards, procedures, and governance frameworks aligned to enterprise data strategy
• Lead onsite workshops with business, IT, and document control teams to define IM requirements, resolve data issues, and drive standardization
• Design and deliver training programs, QRGs, and change management initiatives to drive adoption across Operations teams
• Liaise with Digital teams to implement SharePoint-based collaboration platforms and define reporting/dashboard requirements |
Mandatory skills | • Strong experience in Information Management, Records Management, and Document Control within large-scale organizations (Energy/O&G preferred)
• Hands-on expertise with Enterprise Content Management (ECM) / EDMS platforms:
o OpenText Documentum (or equivalent)
o SharePoint or similar collaboration platforms
• Proven experience in project-to-operations document handover, including transmittals, lifecycle, and compliance requirements
• Deep understanding of metadata management, document classification, and information lifecycle management
• Experience defining and implementing IM standards, governance frameworks, and procedures
• Strong stakeholder engagement skills across Project, Operations, and Digital/IT teams
• Experience leading workshops, requirement gathering, and cross-functional alignment sessions
• Ability to design and deliver training programs and drive user adoption
• Strong execution capability with schedule tracking, milestone management, and governance discipline
• Based in Houston, TX with ability to work onsite (Woodside client site) |
Desired skills | • Experience in large-scale capital projects (upstream, offshore, LNG, mining, etc.)
• Exposure to Omega PIMS or similar project EDMS tools
• Experience with data governance tools (e.g., Informatica Axon, Collibra, etc.)
• Exposure to data platform / transformation programs (e.g., Azure Data Lake, BI/reporting modernization)
• Experience working in global, multi-region environments
• Background in vendor/platform evaluation and contract management
• Familiarity with regulatory compliance, audit, and data retention frameworks
• Experience designing SharePoint portals and reporting/dashboard solutions |
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