Operations Assistant

Description
The Operations Assistant provides essential logistical and administrative support during the peak summer term. This temporary, part-time role helps ensure smooth execution of move-in and move-out, student check-ins, special events, and general summer office operations. By handling time-sensitive physical and clerical tasks, the Operations Assistant enables professional staff to focus on urgent and high-priority program needs.

Key Responsibilities
Move-In / Move-Out Prep
• Assist with key inventory, distribution, collection, and issue resolution.
• Prepare materials for move-in and move-out (e.g., envelope stuffing, assembling packets, labeling).
• Deliver letters, packets, and supplies to residence halls and other campus locations.
• Transport emergency linens and related materials to and from Student Agencies (HSA) and other designated locations.

Student Check-Ins & Event Logistics
• Provide day-of support for student check-in across programs, including line management and information directing.
• Support special events (e.g., orientations, receptions) through setup and breakdown of tables, chairs, and equipment.
• Post and remove signage as directed.
• Backfill vacant volunteer assignments (e.g., greeting, directing traffic, handing out materials).
• Transport supplies and equipment between buildings as needed.

Office Setup, Maintenance & Breakdown
• Assist with summer office setup, including unpacking, organizing, and arranging materials and equipment.
• Support end-of-summer office breakdown, including packing, labeling, and storing materials.
• Perform tasks that may involve heavy lifting, carrying, and moving boxes, equipment, and furniture.

General Administrative Support
• Provide basic clerical support (e.g., copying, collating, assembling packets, organizing supplies).
• Perform ad hoc messenger duties to deliver time-sensitive materials across campus.
• Support the HSS operations team with other duties assigned to ensure efficient program operations.

Minimum Qualifications
• High school diploma or equivalent; some college coursework preferred.
• Ability to perform physical tasks, including frequent walking, carrying, and lifting boxes or equipment (with or without reasonable accommodation).
• Strong reliability and punctuality; ability to adhere to a fixed schedule and occasional weekend daytime hours.
• Demonstrated ability to follow detailed instructions and complete tasks accurately and on time.
• Good interpersonal and communication skills; comfortable interacting with students, staff, and visitors.
• Ability to work both independently and as part of a team in a fast-paced environment.

Preferred Qualifications
• Prior experience in event support, facilities operations, residence life, or administrative support in an academic or customer service setting.
• Familiarity with campus or large institutional environments.
• Demonstrated flexibility and problem-solving skills during busy or time-pressured periods.

Working Conditions
• On-campus, in-person role, with move-ins on June 20, June 21st, July 5th, July 12th, and July 19th.
• Work involves frequent movement between buildings and outdoor travel around campus.
• Regular handling of materials, supplies, boxes, and equipment; some tasks involve heavy lifting.
• Peak workload during move-in, move-out, student check-ins, and major events; occasional weekend daytime commitments.