PM with EHR, Medicaid

Webcam interview; long term project; initial PO for 1 year with multiyear extensions  Need 3 references

Job Description:

Required Services:

For this request, requirements include:

• Strong organizational skills
• 8 years experience
• Effective written and verbal communication skills
• Ability to maintain document repository organization
• Assisting to ensure agreed upon planning documentation is adhered to
• Medicaid, EHR
• PMP, HIPAA preferred

Project Management Activities and Frequency

1. Document Management

• Organize and archive project artifacts in the State-designated document repository.

• Frequency: As needed.

2. Project Schedule

• Create and maintain an updated Project Schedule using the project scheduling tool prescribed by the EPMO. The schedule must reflect activities, dependencies, milestones, start and end dates, assigned resources, and the percentage of tasks completed to ensure project milestones, deliverables, and outcomes are achieved.

• Participate in weekly updates to the Implementation Master Schedule with the implementation vendor.

• Frequency: Created during the initiation phase and updated weekly through project closeout.

3. Project Status Report

• Provide detailed project status reports using the State's Project Management Tool (PPMT).

• Frequency: Weekly.

4. Risk/Issue Management

• Create and maintain risks and issues in the PPMT.

• Provide recommendations to address new project risks and issues, where applicable.

• Frequency: Updated weekly; risk meetings held monthly unless otherwise approved by the State.

5. Facilitate Project Activities

• Facilitate and manage all project activities, including the State's procurement process.

• Frequency: Ongoing.

6. Stakeholder Analysis

• Produce and update the stakeholder register.

• Frequency: Ongoing.

7. Meeting Facilitation

• Facilitate project meetings, including but not limited to risk/issue review meetings, status meetings, backlog grooming sessions, release planning meetings, change review meetings, and other meetings upon request.

• Prepare and distribute meeting agendas at least 24 hours before meetings and meeting minutes within 24 hours after meetings.

• Frequency: As needed.

8. Track Project Financials Using the EPMO Project Management Tool

• Create and update project budget records.

• Enter and update actual expenditures in the EPMO Project Management Tool for financial and budget tracking purposes.

• Frequency: Monthly or when change requests affecting the budget are approved.

9. Decision Log

• Track project decisions.

• Frequency: As needed.

10. Action Item Log

• Track project action items.

• Frequency: As needed.

11. Change Management

• Work with the EPMO IT Portfolio Manager and State governance committees to ensure that impacts on project scope, schedule, budget, risk, or resources are reviewed and understood before any change is implemented.

• Ensure all changes are formally approved using a State-approved Change Request Form.

• Track project changes in the PPMT.

• Frequency: As needed.

12. Deliverable Matrix

• Track all project deliverables using a deliverable approval matrix.

• Frequency: As needed.

13. Approved Deliverable Expectation Documents (DED)

• Ensure successful completion and approval of all implementation vendor Deliverable Expectation Documents (DED).

• Frequency: Once per implementation deliverable, according to the project schedule.

14. Approved Deliverable Acceptance Form (DAF)

• Ensure successful completion and approval of all implementation vendor Deliverable Acceptance Forms (DAF).

• Frequency: Once per implementation deliverable, according to the project schedule.

15. Conduct Lessons Learned

• Conduct lessons-learned activities and produce a lessons-learned report.

• Frequency: Once, at project completion.

16. Project Closeout Report

• Produce the Project Closeout Report.

• Frequency: Once, at project completion.