Job Description:
AgreeYa is a global Systems Integrator and is seeking to hire an Event Project Manager responsible for leading the strategy, planning, and execution of high-impact corporate and executive-sponsored events. The role manages end-to-end event planning, vendor and budget management, logistics, stakeholder engagement, and on-site event execution while delivering exceptional attendee experiences aligned with business objectives and brand standards.
The ideal candidate will have experience managing large-scale, multi-day corporate events within a global technology organization, strong project management and communication skills, expertise in vendor negotiations and budget management, and proficiency with event management tools such as Cvent. CMP/CSEP certification and experience supporting executive or customer-facing events are preferred.
Job Responsibilities:
Event Planning:
- Manage the end-to-end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings.
- Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the KLA brand.
- Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events.
- Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices.
- Collaborate with global teams to support consistency across regions while tailoring experiences to local needs.
Event Execution & Logistics:
- Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, dcor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences.
- Develop comprehensive event documentation, including running show, production schedules, staffing plans and briefing materials.
- Create consistency in content, messaging and attendee experience.
- Manage on-site operations, staff, vendors and stakeholders to ensure flawless execution.
Financial & Vendor Management:
- Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting.
- Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies.
- Evaluate cost saving opportunities and implement process efficiencies across the events portfolio.
Compliance & Process Excellence:
- Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning.
- Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis.
Required Qualifications:
- Bachelor s degree in Event Management, Marketing, Communications, Business, or related field.
- 5+ years of experience in corporate event planning, preferably within a global, technology organization.
- Demonstrated experience managing large scale, multi-day events with complex logistics and VIP stakeholders.
- Strong project management and organizational skills with exceptional attention to detail.
- Excellent communication and interpersonal abilities; comfortable interfacing with senior leaders and cross functional teams.
- Proven budget management and vendor negotiation experience.
- Ability to travel globally 10-20% depending on event calendar.
Preferred Qualifications:
- CMP (Certified Meeting Professional) or CSEP certification.
- Experience supporting clinical education events or healthcare professional programs.
- Familiarity with Cvent and Poppulo.
Success Factors:
- Strategic thinker with a passion for creating meaningful, branded experiences.
- Calm under pressure, with strong problem solving and on-site leadership skills.
- Collaborative and diplomatic communicator who builds trust across teams.
- Resourceful, solutions oriented and committed to continuous improvement.
Never miss an opportunity! Create an alert based on the job you applied for.
