Project Coordinator

Position Overview

International Motors is seeking a highly organized and proactive Project Coordinator to support Project NorthStar, a multi-year SAP transformation initiative. This individual will partner closely with IT Project Managers, business stakeholders, and PwC (System Integrator) to coordinate project activities, manage large-scale meeting scheduling, support project reporting, and ensure effective communication across global teams.

This role is ideal for someone with experience supporting enterprise-level technology projects, PMOs, ERP implementations, or digital transformation initiatives who excels in organization, stakeholder coordination, and managing high volumes of activity in a fast-paced environment.

Key Responsibilities

• Coordinate and manage a high volume of meetings and workshops across global project teams using Microsoft Outlook and Teams.
• Proactively schedule project meetings up to four weeks in advance and manage calendar conflicts across stakeholder groups.
• Serve as a key liaison between project managers, business leaders, vendors, and project team members.
• Support project planning, scheduling, documentation, and status reporting activities.
• Assist with risk, issue, action item, and dependency tracking across project workstreams.
• Support PMO governance activities, including project documentation, reporting, and executive communications.
• Assist with onboarding and offboarding project resources, coordinating vendor access, and supporting project logistics.
• Maintain project schedules and dashboards using project management tools including Microsoft Project, Jira, Smartsheet, and related platforms.
• Support project financial activities including purchase order tracking, invoicing coordination, budget updates, and forecasting activities.
• Partner with project leadership to reduce administrative burden and improve execution efficiency.

Required Qualifications

• 3+ years of Project Coordinator, PMO Analyst, Project Management, or related experience.
• Experience supporting large-scale IT, ERP transformation projects.
• Advanced proficiency with Microsoft Outlook, Microsoft Teams, Excel, PowerPoint, and Word.
• Strong meeting coordination and calendar management experience across multiple stakeholder groups.
• Experience with project management tools such as: Azure DevOps (ADO), Microsoft calendar and excel.
• Experience with managing high volume access requests.
• Experience with managing SAP reporting and leadership reporting experience.
• Excellent organizational skills with strong attention to detail.
• Exceptional verbal and written communication abilities.
• Ability to thrive in a high-volume, fast-paced environment, dynamically changing environments.

Preferred Qualifications

• Experience supporting SAP S/4HANA programs.
• Experience supporting ERP transformations, or enterprise technology initiatives.
• Deployment support would be great.
• Familiarity with Azure DevOps or resource allocation tools.
• Experience with Power BI reporting and dashboard creation.

Ideal Background

Successful candidates may have experience:

• Supporting enterprise software implementations from planning through deployment.
• Coordinating project activities for large consulting organizations or PMOs.
• Managing high volume scheduling and stakeholder communications and scheduling across multiple workstreams.
• Supporting transformation initiatives involving SAP, Workday, Microsoft 365, Azure, or other enterprise platforms.
• Acting as the organizational backbone for project managers by ensuring meetings, reporting, scheduling, and coordination activities remain on track.

Success in This Role

The ideal candidate is someone who:

• Loves organization and thrives in structured environments.
• Is exceptionally strong in Outlook and Teams.
• Can manage hundreds of meeting requests and calendar changes with ease.
• Is comfortable working with executives, business leaders, vendors, and technical teams.
• Brings urgency, professionalism, and strong follow-through to every task.
• Enjoys being the person who keeps large programs running smoothly behind the scenes.
• Must be able to work under a flexible and dynamic work environment

Project NorthStar Context

• Multi-year SAP transformation initiative (cut-over phase)
• Significant coordination effort across business, IT, and PwC teams.
• More than 1,200 meetings and working sessions requiring coordination across the program.
• Primary focus is stakeholder scheduling, project coordination, and PMO support rather than leading project delivery.
• No meeting minute responsibilities; emphasis is on coordination, logistics, communication, and planning support.