Project Coordinator (Event / Training / Communications)

Job Title: Event, Training & Communications Coordinator
Location: Juno Beach, FL (Onsite)
Duration/Term: Long Term Contract

Job Description:

We are seeking a highly organized and detail-oriented Event, Training & Communications Coordinator to support enterprise event planning, training facilitation, and communications execution. This is a fully onsite role requiring hands-on coordination of logistics, training administration, and content publishing, while ensuring alignment with corporate branding and communication standards.

Key Responsibilities

Event Planning & Facilitation

• Plan, coordinate, and execute onsite meetings, workshops, and leadership events
• Manage calendars, attendee lists, and RSVPs
• Coordinate logistics including room bookings, AV setup, catering, signage, and facilities
• Raise and track service requests across Facilities, IT/AV, Catering, and Security
• Provide onsite event support to ensure seamless execution

Training Coordination & Administration

• Coordinate instructor-led training sessions
• Manage training data within SuccessFactors LMS (creation, publishing, updates)
• Handle registration, enrollment, and attendance tracking
• Communicate training prerequisites and ensure participant readiness
• Coordinate logistics with trainers and external vendors

Content Creation & Publishing

• Develop high-quality PowerPoint presentations and communication materials
• Publish and manage content across SharePoint, Teams, Confluence, and LMS
• Ensure content accuracy, consistency, and audience alignment

Enterprise Communications & Brand Alignment

• Collaborate with Enterprise Marketing & Communications teams
• Ensure all deliverables adhere to brand guidelines
• Revise and refine materials based on stakeholder feedback

Qualifications

• Bachelor s degree in Business, Communications, Marketing, or related field (preferred)
• Strong proficiency in Microsoft Office 365 tools
• Familiarity with content management platforms like SharePoint and Confluence
• Knowledge of Learning Management Systems, preferably SuccessFactors LMS

Experience

• 3 7 years of experience in event coordination, training operations, or corporate communications
• Experience working in large enterprise or matrixed environments preferred
• Proven track record of managing onsite events and training logistics

Key Skills

Event Coordination, Training Administration, SuccessFactors LMS, PowerPoint Expertise, Stakeholder Management, Vendor Coordination, Corporate Communications, Content Creation, SharePoint, Confluence, Microsoft Teams, Organizational Skills, Attention to Detail, Logistics Management, Brand Compliance, Calendar Management

VDart Group is a global leader in technology, product, and talent solutions, serving clients including Fortune 500 companies across 13 countries. With over 4,000 professionals, we deliver innovation and results across industries. Committed to People, Purpose, and Planet, we are recognized for our sustainable practices through our EcoVadis Bronze Medal and UN Global Compact membership.