Business Operations Project Coordinator Wearables | Contract | Remote (Burlingame, CA)

Job Title: Business Operations Project Coordinator Wearables

Location: Burlingame, CA (Onsite Preferred) | Remote (Must work PST hours)

Job Overview

We are seeking an experienced Business Operations Project Coordinator to support Wearables Business Operations. This role focuses on employee experience programs, internal communications, administrative program logistics, and cross-functional coordination.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple workstreams while partnering with senior stakeholders across Product, Engineering, Design, People, and Finance teams.

Top 3 Must-Have Skills

• General knowledge and practical exposure to AI tools

• Strong written and verbal communication skills; ability to tailor messaging for diverse audiences

• Strong organizational skills with high attention to detail; ability to handle sensitive information with discretion

Key Responsibilities

• Own coordination and execution of employee engagement and team experience programs (planning, scheduling, vendor/room/tool coordination, budget tracking, and follow-through)

• Draft and distribute internal communications (updates, announcements, FAQs)

• Drive cross-functional programs and ensure timely execution of key deliverables

• Develop and polish executive-level presentations and content

• Support virtual events end-to-end (run-of-show, attendee communication, invites, day-of execution, post-event retros)

• Leverage AI tools to streamline operational workflows while maintaining confidentiality and accuracy

• Maintain and manage knowledge systems to keep teams aligned and informed

Minimum Qualifications

• 5+ years of experience in program coordination, operations, or administrative program management

• Experience supporting cross-functional teams and senior executives

• Proven ability to manage multiple deadlines and parallel workstreams with minimal supervision

• Hands-on experience with event logistics (virtual and/or in-person)

• Strong proficiency with collaboration tools (Google Docs, Sheets, Slides, Calendars, etc.)

Preferred Qualifications

• Experience in large, fast-paced organizations with cross-functional collaboration

• Experience supporting Wearables, Hardware, or Product teams

• Experience creating high-quality decks and light creative assets (basic video editing or simple graphics)

• Demonstrated use of AI tools to improve operational workflows (drafting, summarizing, tracking, templating)

• Bachelor s degree preferred