Payroll Coordinator

Job Title: Senior Payroll Coordinator
Location: Irving, TX (Hybrid)
Duration: Through September 2026
Schedule: Part-Time (20-25 Hours per Week)

IMPORTANT NOTES

• This is a project-based contract role through the end of September 2026.
• No extension or conversion opportunities are anticipated.
• Initial onsite requirement is 2 days per week (Monday & Tuesday); transitioning to 1 day per week as the project progresses.
• Candidates must be able to work independently and hit the ground running with minimal training.
• Dayforce experience is required. No exceptions.

Position Overview:

We are seeking an experienced Senior Payroll Coordinator to support payroll operations during a major HR and Payroll transition project. The ideal candidate will have strong Dayforce expertise, multi-state payroll experience, and the ability to independently manage payroll processing with minimal supervision.

This role will partner with Payroll, HR, Benefits, Accounting, and third-party vendors to ensure accurate, compliant, and timely payroll processing for approximately 450 employees.

Required Qualifications:

MUST HAVE

• Hands-on experience with Dayforce Payroll (Ceridian Dayforce).
• Experience pulling and generating reports within Dayforce.
• Experience processing bi-weekly and semi-monthly payroll.
• Experience supporting multi-state payroll operations.
• Strong understanding of payroll tax regulations, compliance requirements, and payroll reconciliations.
• Experience processing payroll for both exempt and non-exempt employees.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.

Key Responsibilities:

Payroll Processing & Administration

• Process bi-weekly and semi-monthly payroll for approximately 450 employees.
• Audit employee changes, including new hires, terminations, status changes, and payroll updates.
• Review and validate time records from the time management system.
• Process manual checks and payroll adjustments as needed.
• Ensure accurate federal, state, and local tax withholdings.
• Reconcile payroll reports and financial data.
• Maintain accurate payroll records and documentation.

Compliance & System Administration

• Interpret and apply payroll policies, including vacation, leave of absence, disability, workers'' compensation, and withholding requirements.
• Ensure compliance with federal, state, and local payroll regulations.
• Assist with payroll audits, tax filings, and supporting documentation.
• Configure and maintain payroll system settings, including earnings, deductions, garnishments, and tax tables.
• Maintain payroll and time management system configurations.
• Serve as a liaison between employees and third-party payroll vendors.

Reporting & Vendor Coordination

• Generate payroll reports for Accounting, HR, and Benefits teams.
• Create and upload payroll tax and direct deposit files.
• Pull and analyze reports directly from Dayforce.

Projects

• Support payroll-related transition activities and special projects as assigned.
• Assist with process improvements and documentation efforts.

Interview Process:

• One 30-minute Microsoft Teams interview with the hiring manager.
• Hiring decision expected by the end of next week.

Preferred Background:

Experience in fast-paced corporate environments where accuracy, compliance, and independent execution are critical.