Senior Subcontracts Administrator is responsible for full lifecycle subcontracting which includes
preparing, reviewing, issuing and monitoring bid documents; reviewing and evaluating bid
proposals; preparing, reviewing and issuing subcontract documents; and monitoring the
performance of subcontractors, close out documentation. Additional duties may include
developing, implementing, and reviewing subcontracting plans for pre-award, post-award and
price analysis.
REQUIRED SKILLS
● Bachelor's degree or equivalent experience in lieu of degree
● 5 + years of experience in subcontract administration
● 3 + years’ experience in reviewing RFP and RFI subcontractor response content to
ensure alignment with capture strategies
● Successful negotiating experience is required
● Ability to handle multiple simultaneous capture efforts and flexibility to adjust priorities
based on changing Government timelines
● Comprehensive knowledge of Federal procurement processes
● Proficiency in using Microsoft Office Suite tools, especially: Outlook, SharePoint, Teams,
Excel, and Word
● Effective oral and written communication skills with all levels of the organization. Strong
organizational skills with the ability to manage time and multiple priorities to completion
● Problem solving skills with an analytical thought process
● Ability to adapt to a rapidly changing environment
PREFERRED SKILLS
● Experience with Costpoint
● Experience in CPSR Environment
TASKS
● Preview Work Package Specifications received, generate bid packages consisting of
RFP's and RFQ's, fairly and openly solicit bids from both large and small subcontractors,
coordinate small business bids with the SBLO, analyze subcontractor proposals, and
provide fact-supported subcontractor recommendations for management review and
approval
● Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor
due diligence with compliance and Business Development
● Develop subcontract agreements and modifications of moderate complexity in accord
with management guidelines
● Ensure that all required terms and conditions, statements of work, performance
requirements and prime contract flow downs are incorporated into the subcontract
agreements
● Participate in the development and documentation of the vendor database, participate in
regular supplier reviews and ratings, and vet vendors for inclusion in the approved
vendor/subcontractor database
● Work closely with Export Compliance, Legal, Risk Management and Finance
● Negotiate and generate purchase orders for subcontract materials and/or services.
Insure all subcontractor qualification requirements are met prior to award, including
insurance, security clearance, nondisclosure agreements and applicable small business
submissions
● Support the subcontract management plan by working with program and field personnel
to define and monitor subcontractor facilities and personnel levels to ensure the
subcontract requirements are met in accordance with the subcontract terms and
conditions
● Work with program and field personnel to schedule deliveries, confirm subcontractor
performance and verify completion of prescribed segments of work prior to payment
● Work with internal program and field personnel to resolve subcontract issues and
maintain open lines of communication with subcontractors
● Maintain all contractual documents, files, correspondence, meeting minutes and other
appropriate and applicable documents
● Convey documentation of solicitation and quotes to the SBLO as required confirming
compliance with small business requirements
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