HR Onboarding & Enablement Coordinator

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a HR Onboarding & Enablement Coordinator

Job Description:

Job Title: HR Onboarding & Enablement Coordinator

Job Type: Contract

Job Location: Boise, ID

Work Schedule: On-site

Rate: $38,Based on experience

Description:

Position Summary

• The Onboarding Coordinator supports the Marketing and Sales Enablement team in Boise and plays a key role in delivering a smooth, engaging, and consistent experience for new hires joining the client. This role partners closely with HR, Talent Acquisition, hiring managers, and cross-functional teams to ensure every new employee feels welcomed, prepared, and connected to the client s collaborative culture.

Key Responsibilities

Onboarding Logistics & Coordination

• Schedule and coordinate onboarding activities, including orientation sessions, department introductions, and training schedules.
• Prepare and maintain onboarding materials that reflect the client s brand voice and values.
• Manage onboarding calendars, track deadlines, and ensure all pre-start tasks are completed.
• Coordinate with IT, Facilities, and Security to ensure equipment, access, and workspace readiness.
• Support group onboarding sessions and virtual orientations for distributed teams.
• Manage employee and client swag requests, including timely fulfillment and shipping.

New Hire Experience & Support

• Serve as the primary point of contact for new hires, providing guidance, clarity, and a warm welcome aligned with the client s culture.
• Provide new employees with essential resources, company information, and introductions to help them feel connected from day one.
• Point of contact for resources completing required paperwork including benefits enrollment
• Conduct early-tenure check-ins to gather feedback and ensure a smooth transition.
• Act as a point of escalation for onboarding issues, ensuring timely resolution and a positive experience.

Pre-Hire & Cross-Functional Coordination

• Collaborate with Sales Enablement to coordinate required training and ensure completion of learning modules.
• Work closely with merchandising, media, analytics, and other cross-functional teams to help new hires understand the client s integrated approach to retail media.
• Support the Marketing team as needed.
• Pull reports to support leadership requests.

Program Development & Continuous Improvement

• Contribute to the development and refinement of a comprehensive onboarding program that reflects the client s culture of innovation and partnership.
• Identify opportunities to enhance the onboarding experience through improved processes, tools, and communication.
• Maintain and update onboarding documentation, templates, and resources.
• Track onboarding metrics, gather feedback, and provide insights to improve program effectiveness.

Qualifications

• Bachelor s degree in Business Administration or a related discipline
• 3 years of progressively responsible experience in a comparable role with a proven record of meeting deadlines and managing competing priorities.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Customer-service mindset with a collaborative approach.
• High attention to detail and comfort with structured processes.
• Microsoft Office Suite (Outlook, Word, Excel (intermediate to advanced PowerPoint exp).
• Experience with LMS/CMS, CRM Productivity tools for reporting and metrics tracking nice to have.

About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Manish Rajput (/ ) for more details.