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Grant expenditure/Invoice processing admin assistant (Hybrid)

Hybrid in Nashville, TN, US • Posted 14 hours ago • Updated 14 hours ago

Contract Independent

Contract Corp To Corp

Contract W2

12 Months

50% Travel Required

Hybrid

Depends on Experience

Fitment

Dice Job Match Score™

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Job Details

Skills

Grant
Invoice processing

Summary

Client: State of TN/TN DOH

Job ID: 65853

Job Title: Administrative Services Assistant

Location: 710 James Robertson Parkway 7th Floor Andrew Johnson Tower Nashville, Tennessee 37243

Estimated Duration: 07/20/2026 - 06/30/2027

Hybrid

Description

Job Overview:

Under supervision, the Administrative Assistant 3 position provides administrative and fiscal support for HRP-funded Maternal and Child Health grants within the Rural Health Transformation Program. This position supports day-to-day administrative operations related to grant management, including invoice processing, documentation, and tracking of grant expenditures, to ensure compliance with state and federal requirements.
Distinguishing Features: This position provides lead-level administrative and fiscal support for a complex, multi-grant portfolio and supervises lower-level administrative staff.

Key Responsibilities:

Assist with invoice processing and tracking of grant expenditures.
Maintain organized grant files and supporting documentation.
Support reconciliation, data entry, and reporting activities.
Assist with scheduling, correspondence, and administrative coordination.
Support compliance with federal and state grant requirements.

Minimum Requirements:

Graduation from an accredited college or university with an associate's or bachelor’s degree is required. At least one year of experience providing administrative or fiscal support for grant-funded programs. Supervisory experience preferred.

Work Environment:

In-Office Requirements:
1. New hires will be required to come in for the first day of employment for laptop deployment and onboarding in Nashville, and at least monthly, or as requested by hiring manager.
2. Travel to the Nashville office will not be reimbursed.
Typical working hours: Monday-Friday, 8AM to 4:30PM, 37.5 hours per week

Schedule

Days - Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day - 7.5
Time Zone - CST
Shifts - Shift 1
Start Time - 8:00 AM
End Time - 4:30 PM
Description - Regular Shift
Active - Yes

“Cleo Consulting is an equal opportunity employer (Minorities/Women/Veterans/Disabled)”

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 91081631
Position Id: 7546-22658-
Posted 14 hours ago

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