Project Manager Coordinator

Key Responsibilities

Project Coordination

• Support project managers with day-to-day project activities.
• Maintain project schedules, timelines, milestones, and deliverable trackers.
• Coordinate meetings, prepare agendas, record minutes, and track action items.
• Follow up with team members on pending activities and deadlines.
• Track project dependencies and team deliverables.
• Support Agile ceremonies, including stand-ups, sprint planning, and reviews.

Project Documentation & Reporting

• Maintain project plans, status reports, RAID logs, decision logs, and stakeholder lists.
• Collect project updates from team members and workstream leads.
• Prepare project presentations, dashboards, and executive reports.
• Monitor project progress and escalate delays or potential risks.
• Ensure project documentation remains accurate and up to date.

Stakeholder Coordination

• Coordinate activities across project teams and departments.
• Communicate with stakeholders and track responses.
• Identify communication gaps and unresolved project decisions.
• Support coordination between project managers, vendors, and leadership.

Risk & Issue Management

• Document project risks, assumptions, issues, and dependencies.
• Maintain RAID logs and track mitigation plans.
• Monitor outstanding issues and follow up on corrective actions.
• Document changes to project scope, schedules, and deliverables.
• Escalate potential project concerns to project managers.

Administrative Support

• Manage project calendars, shared folders, distribution lists, and SharePoint sites.
• Track project onboarding, training, and access requirements.
• Assist with procurement, invoicing, timesheets, and vendor coordination.
• Support project closeout and lessons-learned documentation.

Required Qualifications

• Experience in project coordination, project administration, business operations, business analysis, or PMO support.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and deadlines.
• Strong attention to detail and follow-up skills.
• Ability to work with cross-functional teams and stakeholders.
• Ability to handle confidential information professionally.

Technical Skills

Proficiency in the following Microsoft Office applications:

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint

Preferred Qualifications

• Internship, coursework, or professional experience in project management or business operations.
• Familiarity with Agile, Scrum, or other project management methodologies.
• Knowledge of project schedules, milestones, dependencies, risks, and change management.
• Experience with project management tools such as:
• Jira
• Azure DevOps
• Planview
• Airtable
• Microsoft Planner
• SharePoint
• CAPM, Scrum certification, or other project management training is a plus.

Ideal Candidate Profile

Candidates with experience in the following roles are encouraged to apply:

• Project Coordinator
• PMO Coordinator
• Project Analyst
• Associate Project Manager
• Program Coordinator
• Project Support Specialist
• Project Administrator
• Business Operations Coordinator

Work Environment

• Hybrid work arrangement in Tennessee.
• Monday through Friday, 8:00 AM–4:30 PM CST.
• Regular interaction with project managers, stakeholders, vendors, and leadership.
• Occasional schedule flexibility may be required based on project needs.