Budget Analyst

Short Description:

IN-DOR-Senior Budget Analyst

Complete Description:

Position Description

This position is responsible for oversight of the budget to ensure that assigned areas are on target and will not exceed the approved budget, tracking and assisting in facilitating procurements, approving financial transactions, and answering routine and non-routine questions. This position analyzes and monitors expense trends.

This position is also expected to perform value added analysis and to provide recommended solutions and process improvements, which the position will work to implement with management approval.

A Day in the Life:

The essential functions of this role are as follows:

·         Serve as the primary point of contact for Child Support Bureau budget matters.

·         Performs value added analysis of operations and proposed contracts or new programs

·         Reviews Child Support Bureau budget. Follows up with senior management about any issues identified. Facilitates solutions to identified problems.

·         Manage federal grant funds and prepare required federal financial reports (e.g. OSCE 396)

·         Reconcile federal projects and submit monthly cash draws.

·         Assists the Director with developing the grant application

·         Assist the Director with maintaining the project budget and funding sources in PeopleSoft Financials

·         Reviews requests from county prosecutors for reimbursement

·         Actively tracks on and off boarding activity, prepares budget impact statements for all proposed personnel changes, updates and maintains an internal payroll projection bi-weekly.

·         Engages customers both inside the agency and outside to determine their information needs and develop actionable plans to address those needs.

·         Answer routine and non-routine questions from senior management regarding budget matters.

·         Approve financial transactions including personnel changes and procurements.

·         Mines and analyzes data from PeopleSoft Financials and HR to ensure compliance of general ledger posting with statutes and to develop value added analysis and reporting.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What We''re Looking For:

This position is for a Controller E6 who can provide high level financial consultative services to the agency in addition to preparing value added analysis and executing on recommendations and process improvements. They must interact with other team members, interested constituents both internal and external and with other State agencies. A background in or familiarity with Finance data, reporting, and controls is preferred.

What You''ll Need for Success:

·         Eight years full-time professional experience in research analysis; or related experience. Substitutions: Accredited college training may substitute for the required experience with a maximum substitution of four years (15 semester hours in Mathematics, Statistics, Economics, Business administration, Finance / Accounting, or a related area required.) Accredited graduate training may substitute for the required experience on a year for year basis with a maximum substitution of 2 years (15 semester hours in Mathematics, Statistics, Economics, Business Administration, Finance / Accounting, or related area required.)

·         Excellent written and verbal communication skills in both individual and group settings.

·         Must be proficient in Microsoft Office products

·         Familiarity or experience with financial reporting and financial systems

·         Knowledge of advanced statistical techniques and concepts (regression, properties of distributions, statistical tests, and proper usage, etc.) and experience with applications.

·         Strong problem-solving skills with an emphasis on data driven solutions.

·         Excellent oral and written communication skills, especially related to the presentation of data.

·         Ability to work independently, anticipate problems and initiate corrective actions.

·         Ability to effectively prioritize a variety of projects

·         Ability to research and document findings.

·         Ability to establish and maintain effective working relationships

Supervisory Responsibilities/Direct Reports:

·    This role does not provide direct supervision to direct reports.

Difficulty of Work:

Work is broad in scope involving complex program elements, which require critical and analytical abilities. Employee receives a general outline of work and is expected to develop own methods within established policies. Work is diversified and involves multiple unrelated steps. Analytical thought is required to deal with complex data and situations. Employee exercises considerable independent judgment in formulating solutions, and in interpreting large data sets. 

Responsibility:

The Controller E6 is responsible for providing high quality consultative financial services to the agency. Recommendations from this position are likely to be implemented and can have a significant impact on agency and divisional operations. Job duties require significant independent judgement with minimal management oversight.

Personal Work Relationships:

This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is provided to agency partners and/or the public.

Physical Effort:

·    This role performs work in an environment where sitting for extended periods of time could be expected.

Working Conditions:

·    This role performs work in a standard office environment.

Competencies

·    Acquiring Information

·    Delivering High Quality Work

·    Making Accurate Judgments and Decisions

·    Solving Complex Problems

·    Communicating Effectively