Executive Assistant

Job title: Executive Assistant

Location: New York, NY

Overview of the Role:

The Role will require high-level executive and office administration support, managing schedules, communications, logistics, and confidential matters with discretion. Oversees day-to-day U.S. office operations, including facilities, vendors, onboarding/offboarding. And acts as a key liaison with global teams across regions, coordinating priorities, deadlines, & best practices in a multi-jurisdictional environment.

Key Role Deliverables:

Provide comprehensive administrative support to executives, including calendar management, travel arrangements, expense management and meeting coordination.

Handle sensitive and confidential information with a high degree of discretion, and professionalism

Serve as the primary point of contact between executives and internal/external stakeholders.

Track deadlines, follow up on action items, and ensure priorities are met in a timely manner.

Coordinate logistics for business lunches, dinners, offsite meetings, and team events as required.

Oversee the day-to-day operations of the U.S. office, ensuring a professional, efficient, and well-organized work environment.

Manage office supplies, facilities, and vendor relationships, ensuring smooth operations.

Coordinate with global teams across Singapore, India, and the UK to adopt and adapt operational processes, ensuring consistency and best practices across regions in a decentralized, multi-jurisdictional organization.

Support onboarding and offboarding for U.S.-based employees, including coordination of logistics, access, and office-related requirements.

Prerequisites:

Flexibility for time zones is required.

Strong planning, organizational, and prioritization skills.

Excellent time management and multitasking abilities.

Strong verbal and written communication skills.

Discretion and confidentiality.

Excellent MS Office knowledge

High attention to detail with a proactive and problem-solving mindset.