APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client business outcomes. We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML. Due to our globally expanding service offerings we are seeking top-talent to join our teams and grow with us.
Title: Administrative Assistant
Location: Piscataway, NJ (3-day office)
Duration: 12 Months
Description
The U.S.-based Administrative Assistant (AA) serves as the primary administrative anchor for IEEE Smart Village's global operations. This role manages contracts, compliance, financial documentation, supplier onboarding, governance support, and enterprise systems to ensure that ISV's global programs operate with accuracy, transparency, and full adherence to IEEE policies and the ISV Constitution, Bylaws, and Operations Manual.
Working closely with the Senior Program Manager, ISV ExCom, IEEE Philanthropy, and global volunteer leadership, the AA supports a wide range of operational, financial, and governance workflows. Key responsibilities include administering Project Support Agreements (PSAs) through ParleyPro/IEEE CMS; managing DocuSign workflows; overseeing annual Conflict of Interest compliance; maintaining insurance and vendor documentation; processing invoices and ETPRs; supporting NextGen, Concur, and Bravo transactions; preparing governance minutes; maintaining enterprise databases; and supporting internal audits and donor reporting.
Required Experience & Skills
- Demonstrated experience in administrative support, operations, compliance, or financial processing
- Strong proficiency with Google Workspace and Microsoft Office Suite
- Experience with enterprise systems such as contract management tools, financial processing platforms, or workflow systems
- Excellent organizational skills with strong attention to detail
- Ability to manage multiple tasks, deadlines, and documentation workflows
- Strong written communication skills, including meeting minutes and formal documentation
- Ability to work collaboratively with global teams across time zones
Preferred Experience
- Familiarity with ParleyPro, DocuSign, NextGen, Concur, Bravo, ETPR, or similar enterprise systems
- Experience supporting governance bodies, committees, or nonprofit operations
- Experience with Smartsheet, Adobe Acrobat Pro, or grant management tools
- Prior experience in a global or volunteer‐driven organization
Other Requirements
- Position based in Piscataway, NJ
- Flexibility to attend occasional virtual meetings outside standard U.S. business hours
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