Administrative Support

Santa Clara, CA, US • Posted 1 day ago • Updated 1 day ago
Contract Corp To Corp
Contract W2
12 Months
On-site
Depends on Experience
Fitment

Dice Job Match Score™

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Job Details

Skills

  • Accountability
  • Administrative Support
  • Attention To Detail
  • Business Analysis
  • Business Analytics
  • Business Writing

Summary

We are looking for a Administrative Support for our client in Santa Clara, CA
Job Title: Administrative Support

Job Location: Santa Clara, CA

Job Type: Contract

Job Overview:

Pay Range: $32.60hr - $37.60hr

Responsibilities:

  • Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to ensure project milestones are met and dependencies are cleared.
  • Governance & Meeting: Manage team meetings, including complex scheduling across time zones, document preparation, and the synthesis of high-quality, actionable meeting minutes.
  • GCS Content & Marketing: Support the collection, drafting, and editing of GCS marketing materials and internal communications (e.g., newsletters) to maintain high visibility of team achievements.
Data Analysis and Performance Visibility:
  • Consolidate departmental data to identify operational trends and patterns.
  • Maintain and update dashboards that track team performance and KPIs.
  • Prepare data visualizations and summary papers that enable technical teams and management to perform deeper root-cause analysis and informed decision-making.
  • Team Facilitation: Organize and facilitate small events and specialized meetings to optimize information flow, bridge communication gaps, and maintain team morale.
  • Other projects assigned by management
Requirements:
  • Hard/Technical Skills
  • Data Visualization: Proficiency in Excel (Pivot Tables, VLOOKUPs, charting) or visualization tools (e.g., Tableau, Power BI) to create performance dashboards.
  • Business Writing: Professional-grade drafting and editing skills for newsletters and executive summaries.
  • Project Tracking: Experience using tools like Smartsheet, Jira, or Trello to monitor global action items.
  • O365 Mastery: Advanced ability to manage complex calendars and document version control in SharePoint/Teams.
  • Diplomatic Persistence: Ability to push for updates from global stakeholders while maintaining professional rapport.
  • Extreme Accountability: A "finisher" mindset ensuring that every meeting minute is sent and every action item is closed.
Education and Experience:
  • Bachelor s Degree (BA/BS) required.
  • 5+ years of experience in an administrative, operations, or project support role.
  • Leveling Focus: We are prioritizing candidates with 5+ years of corporate experience over entry-level Master s candidates to ensure immediate operational maturity.
Additional Position Details :
  • Strong communication skills.
  • Comfortable conducting and participating in meetings.
  • Strong attention to detail.
  • Able to work effectively in a team environment.
  • Strong scheduling/coordination skills.
  • Tech-savvy and up to date with technology.
  • Data analysis experience/background preferred.
  • Prior Genentech experience is a plus.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
  • Dice Id: 10516350
  • Position Id: CA_ADSP_0514
  • Posted 1 day ago
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