Accountant (AP)

Accountant (Accounts Payable)

Job Summary:
We are seeking a detail-oriented Accountant to assist with accounting related tasks such as Procure-to-Pay, expense reports, fixed assets, month-end closing processes and contract database. The initial focus will be on accounts payable and then progress to other accounting responsibilities as needed. This role is 1 of 3 on the accounting team and will report to the Director of Accounting & Controller.

Responsibilities:

• Update and maintain vendor database in Bill.com and/or NetSuite
• Ensure complete documentation of new vendors including W9 and appropriate approval and set up
• Coordination with team members regarding purchase requisitions and creation of POs in NetSuite
• Process incoming mail, and process vendor invoices via proper routing for cost owner approvals
• Perform account coding for vendor transactions and ensure department coding and appropriate expense period
• Manage employee expense reporting workflow and policy compliance
• Preparation of payment run weekly to ensure timely vendor payments, and process customer refunds
• Perform monthly Accounts Payable module close

Additional Responsibilities:

• Maintain Fixed Assets, including additions, retirements, depreciation and amortization
• Maintain Prepaid Assets - create amortization schedule in NetSuite and record monthly amortization
• Perform month end and year end closing processes, including preparation of journal entries and General Ledger account reconciliations - (Journal Entries including but not limited to, prepaid and amortizations, expense accrual, recording monthly direct sales and credit card transactions)
• Upload daily orders and refunds data reports periodically (weekly and monthly)
• Coordination with outsourced sales tax service provider to ensure prompt actions taken on sales tax related correspondences, reconcile monthly third-party sales tax reports
• Manage corporate credit card database and assist with financial audits

Requirements:

• Bachelor’s degree in Accounting, Finance or Business Administration preferred
• Solid understanding and experience with Generally Accepted Accounting Principles (GAAP)
• NetSuite and Bill.Com experience is strongly preferred
• Proficient computer skills, including intermediate Microsoft Excel, Word and PowerPoint, advanced Excel user would be a plus
• Ability to work a hybrid onsite schedule (2 days/week).

Location: Menlo Park, CA (onsite Tues/Weds)
Duration: 4-5 months
Pay Rate: $55-65/hr. W2 (depending on experience)