WORKDAY PROCURE-TO-PAY & GRANTS FUNCTIONAL CONSULTANT

Procure-to-Pay (P2P)

• Provide functional expertise across the Workday Procure-to-Pay lifecycle.
• Quickly understand existing procurement, purchasing, supplier, invoice, and payment-related business processes.
• Review Workday P2P business processes and translate them into clear, user-friendly documentation.
• Develop detailed Standard Operating Procedures (SOPs) for P2P processes.
• Create step-by-step Workday job aids for end users and business teams.
• Develop training and operational support materials covering relevant P2P activities.
• Document process flows, roles, responsibilities, approvals, and business rules.
• Identify areas where existing documentation is incomplete, inconsistent, or unclear.
• Work with functional and business stakeholders to validate documented processes.
• Ensure documentation accurately reflects the future-state Workday processes.
• Support go-live readiness by producing materials that enable users to perform P2P activities independently.
• Update documentation based on testing results, stakeholder feedback, and post-go-live changes.

Grants

• Provide functional expertise across Workday Grants processes.
• Quickly understand the organization's Grants business processes and Workday implementation.
• Document end-to-end Grants processes, workflows, roles, approvals, and operational procedures.
• Develop comprehensive Grants SOPs and job aids.
• Create end-user training materials and reference guides.
• Translate complex Grants processes into simple, actionable instructions for business users.
• Collaborate with Grants, Finance, Accounting, and other stakeholders to validate processes and documentation.
• Identify documentation gaps and independently develop missing content.
• Ensure materials accurately represent Workday's configured Grants processes.
• Support go-live preparation and post-go-live operational readiness.
• Incorporate feedback from testing, training sessions, and business stakeholders into final documentation.

DOCUMENTATION & TRAINING RESPONSIBILITIES

• Develop high-quality Standard Operating Procedures (SOPs).
• Create step-by-step Workday job aids and quick reference guides.
• Develop end-user training materials.
• Document business process flows and operational procedures.
• Create process narratives and role-based instructions.
• Document business rules, approvals, dependencies, and exceptions.
• Review and refine existing documentation for accuracy and usability.
• Ensure materials are written for business users with varying levels of Workday experience.
• Organize documentation in a consistent and easily maintainable format.
• Work independently with minimal supervision and direction.
• Rapidly absorb new information and convert it into usable operational content.

GO-LIVE & POST-GO-LIVE SUPPORT

• Support Workday go-live readiness activities through documentation and training content.
• Ensure end users have appropriate job aids and reference materials before go-live.
• Assist with knowledge transfer to internal business and support teams.
• Update SOPs and job aids based on go-live lessons learned.
• Support post-go-live operational stabilization and documentation updates.
• Work with functional teams to capture process changes and incorporate them into support materials.

REQUIRED QUALIFICATIONS

• Strong hands-on experience with Workday.
• Strong functional experience in Procure-to-Pay and/or Workday Grants.
• Demonstrated experience documenting ERP business processes.
• Strong experience developing SOPs, job aids, training materials, and end-user documentation.
• Ability to quickly understand complex business processes and translate them into clear documentation.
• Strong business process analysis and documentation skills.
• Ability to work independently with minimal direction.
• Excellent written and verbal communication skills.
• Experience working with functional, technical, and business stakeholders.
• Ability to work in a fast-paced implementation environment with competing priorities.
• Experience supporting Workday implementation, testing, deployment, go-live, or post-go-live activities.

PREFERRED QUALIFICATIONS

• Experience covering both Workday Procure-to-Pay and Workday Grants.
• Higher education or large enterprise Workday implementation experience.
• Experience developing documentation during a Workday implementation.
• Experience supporting go-live readiness and organizational change activities.
• Experience with Workday Finance.
• Experience working with Procurement, Accounts Payable, Finance, Grants, and Accounting teams.
• Experience creating role-based training materials.

Experience