Events Coordinator

Client: College Board

Title: Events Coordinator

Duration: Long Term

Location: 100% Remote

Job Description:
Profile:

·       A detail-oriented events coordinator with specific experience using salesforce and preparing for events using Cvent, managing data accuracy and slicing data for reporting and other event needs.

·       Strong excel skills and ability to prepare PowerPoint decks although the major need is data/reporting and coordination.

·       The selected person must take ownership and be accountable for tasks, monitoring event inboxes and responding with solid grammar/writing skills.

·       Will be responsible for cleaning data, regularly, to avoid name misspelling and other errors. 

Position Summary

·       The Events Data Associate will serve as a key analytical and operational resource for the College Board’s Governance and Events Team, providing data management and reporting support across a suite of event platforms. The ideal candidate combines strong data skills with events operations experience — someone who is equally comfortable pulling a Salesforce report, cleaning registration data in Cvent, and building a Power BI dashboard.

Core platforms include:

·       Salesforce (membership and committee records), Cvent (event registration, session management, and webpages), Attendee Hub (conference mobile app), Tableau, Power BI, Smartsheets, and SurveyMonkey.

Essential Responsibilities

Analytics & Reporting

·       Generate and distribute event attendee reports from Cvent; conduct data cleaning to ensure registration accuracy and resolve record discrepancies.

·       Produce pre- and post-event overviews capturing key metrics: member status, geography, professional segmentation, and attendance trends.

·       Send weekly registration tracking reports as events approach.

·       Create ad hoc reports from Cvent and Salesforce supporting analytical projects, data integrations, and marketing campaigns.

·       Build and maintain a data dashboard in Power BI.

 Data Management & Platform Administration

·       Enter and maintain event session data across Cvent (website, speaker management) and Attendee Hub (mobile app).

·       Assist with event registration setup in Cvent, including custom registration paths for VIP groups.

·       Configure and manage the Cvent Abstract module for call-for-proposals workflows and submission reviews.

·       Review and update College Board Committee records in Salesforce.

·       Maintain Smartsheets for data collection and committee tracking.

·       Set up and manage session monitoring and evaluations via SurveyMonkey and Signup.

Coordination & Communications

·       Monitor and respond to event inboxes with professionalism and clear written communication.

·       Support the expense reimbursement process for Committee members and main stage speakers.

·       Maintain and update the speaker resource portal in Cvent.

·       Provide support materials for committee meetings and kickoff presentations.

·       Maintain Standard Operating Procedures (SOPs) for recurring processes.

Skills & Experience

Required

·       Salesforce (Lightning) — report generation and record management

·       Cvent — event registration, session setup, and data exports

·       Advanced Excel — data cleaning, pivot tables, formulas

·       Strong written communication — clear, professional inbox and stakeholder correspondence

·       Attention to detail — comfortable catching and correcting data errors (name misspellings, duplicate records, etc.)

Preferred

·       Power BI and/or Tableau — dashboard creation and data visualization

·       Smartsheets and Microsoft Forms

·       Attendee Hub (conference mobile app management)

·       SurveyMonkey and Signup