PM with M&A experience

Job Title: PM with M&A experience

Location: Ottawa, NS (Remote)

Type: Contract

Key Responsibilities:

Project Delivery & Execution:

• Develop and maintain integrated project plans covering scope, schedule, cost, and resources
• Define deliverables, milestones, and success criteria
• Lead cross-functional teams in matrixed environments
• Monitor project timelines and proactively address delays
• Manage scope through formal change control processes
• Ensure adherence to PMO methodologies (Waterfall, Agile, Hybrid)
• Drive and support PSX integration and M&A integration initiatives, ensuring alignment across systems, stakeholders, and timelines
• Coordinate integration deliverables, dependencies, and testing phases related to PSX and acquired entities/systems
• Support post-merger integration planning, including systems harmonization, data migration, and process alignment
• Conduct formal project closure including lessons learned and financial reconciliation

Financial Management:

• Develop and manage detailed project budgets (CapEx/OpEx)
• Track actuals vs. forecasts and identify variances early
• Maintain ≤10% forecast variance unless rebaselined
• Support monthly financial reviews with Portfolio Lead
• Identify cost optimization and avoidance opportunities
• Validate project savings and benefits
• Ensure audit-ready financial documentation

Risk & Issue Management:

• Maintain active risk and issue logs
• Assess risk probability and impact
• Develop mitigation and contingency plans
• Escalate portfolio-level risks when required
• Manage risks related to PSX integration and M&A activities, including technical dependencies, organizational change, and data migration challenges
• Resolve critical issues within defined SLAs
• Conduct risk reviews at key project milestones

Stakeholder & Communication Management:

• Identify stakeholders and define engagement strategies
• Facilitate steering committee meetings
• Provide weekly status reports (RAG status, financials, risks)
• Escalate decisions beyond project authority
• Manage stakeholder expectations transparently
• Act as a key coordination point between business, IT, vendors, and M&A stakeholders (e.g., integration teams, acquired entities)
• Ensure effective collaboration across EMEA time zones
• Address conflicts proactively and professionally

Benefits & Value Realization:

• Partner with business owners to define measurable benefits
• Develop and maintain benefits tracking plans
• Ensure benefits are realistic, quantified, and baseline-supported
• Track benefits realization post go-live
• Escalate risks to benefit realization early
• Validate savings in alignment with PMO frameworks

Governance & Compliance:

• Ensure project intake documentation is complete
• Confirm business case approval before execution
• Maintain decision logs and audit trails
• Ensure compliance with regulatory and data security requirements
• Maintain documentation supporting integration governance (PSX & M&A) and audit readiness
• Prepare documentation for governance reviews

Resource & Vendor Management:

• Coordinate internal and external resources
• Identify and address capacity gaps early
• Manage vendor deliverables, timelines, and costs
• Ensure contract compliance and scope clarity
• Coordinate third-party vendors involved in PSX and M&A integration efforts

Key Competencies & Skills:

• Strong knowledge of project management frameworks (PMBOK, Agile, Hybrid)
• Experience managing system integrations and M&A integration programs
• Familiarity with enterprise platforms (PSX or similar systems preferred)
• Proficiency in tools such as MS Project, Smartsheet, Jira, Planview
• Financial management and cost control expertise
• Risk management and mitigation planning
• Change control management
• Strong communication and stakeholder influencing skills
• Ability to operate effectively across EMEA time zones
• Data-driven decision-making and problem-solving

Experience & Qualifications:

• Bachelor’s degree required; PMP or equivalent certification preferred
• 8+ years of project management experience
• Experience working in complex, matrixed organizations
• Proven track record managing projects ranging from $5K to $5M
• 3 to 5 years of experience in system integration projects and M&A/post-merger integration initiatives required
• 3 to 5 years of experience in regulated industries (life sciences, pharma, GxP) preferred