Ethics Specialist

Job Title: Ethics Specialist

Location with zip code: Rockville, MD 20852 (Hybrid)

Duration: Full time

Position Summary:

• This acquisition will add support activities that requires to address immediate needs Office. Specifically, these include independently reviewing and processing a wide range of ethics-related requests and financial disclosure documents, including outside activity requests, official duty requests, sponsored travel, gifts, recusals, and public and confidential financial disclosure reports. Additional responsibilities include conducting detailed analyses of ethics filings, researching financial interests and potential conflicts of interest, obtaining additional information from filers when necessary, and developing recommendations for action by the Deputy Ethics Counselor or other senior ethics officials.

Roles and Responsibilities:

• Provides analysis and advisory services regarding management functions.
• Conduct technical and conflict of interest reviews on documents involving outside activities, official duty activities with outside organizations, recusals, gifts and gift exceptions WAGs, outside awards, etc., authorizations, supplemental financial disclosures HHS 717-1, and sponsored travel
• Certify review of assigned financial disclosure documents within 60 days of receipt or unless documented to indicate difficulties Enter and update IC information in the electronic Ethics Management and Information Systems EMIS; maintain hard copies or upload copies onto the ethics shared drive of ethics documents for assigned employees in accordance with the applicable systems of records to ensure the maintenance of accurate and up-to-date data on the Ethics Program
• Enter and update IC information in the electronic Ethics Management and Information Systems EMIS; maintain hard copies or upload copies onto the ethics shared drive of ethics documents for assigned employees in accordance with the applicable systems of records to ensure the maintenance of accurate and up-to-date data on the Ethics Program
• Prepares a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency.
• Conduct review and approval of Request for Official Duty Memos, Requests for Outside Activity HHS-520, Annual Report of Outside Activities HHS-521, Widely Attended Gatherings NIH-2803, Public Financial Disclosure Reports OGE-278e, Sponsored Travel, Confidential Financial Disclosure Reports OGE-450, and Confidential Report of Financial Interests in Substantially Affected Organizations HHS-717 3
• Reviews and comments on new or proposed changes to existing policies, procedures or systems.
• Prepares reports in the areas of budget, procurement, HR, travel, etc.
• Consult with the DEC and or senior ethics specialist on complex, precedent-setting or potentially controversial cases in order to develop recommendations for DEC action on financial disclosure reports, employee requests for approval of outside activities, and other ethics clearance matters
• Conduct timely reviews of filed reports; research and analyze the information provided by filers; make further inquiries to obtain more factual details that often are not obvious or readily available 5
• Reviews policy and regulation that governs the activities performed in the program.
• Analyze and track financial disclosure reports in electronic database; conduct review of annual financial disclosure reports; review Public and Confidential Financial Disclosure Reports filed by covered employees; research financial interests held to assess potential conflicts or appearance thereof
• Researches and suggests developing areas of management policy.
• Assist financial managers prepare annual appropriated budget requests.
• Conduct workforce studies and provide in-depth analysis and reporting.
• Provides technical experience needed to assist with developing and maintaining a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
• Conduct technical and conflict of interest reviews on documents involving outside activities, official duty activities with outside organizations, recusals, gifts and gift exceptions WAGs, outside awards, etc., authorizations, supplemental financial disclosures HHS 717-1, and sponsored travel
• Prepares, manages and tracks flow of various documents submitted for ethics review.
• Consult with the DEC and or senior ethics specialist on complex, precedent-setting or potentially controversial cases in order to develop recommendations for DEC action on financial disclosure reports, employee requests for approval of outside activities, and other ethics clearance matters 4
• Assists with analyzing, maintaining and updating ethnics database, website and filing system.
• Enter and update IC information in the electronic Ethics Management and Information Systems EMIS; maintain hard copies or upload copies onto the ethics shared drive of ethics documents for assigned employees in accordance with the applicable systems of records to ensure the maintenance of accurate and up-to-date data on Ethics Program Generate various reports.
• Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports.
• Conducts first level review for all requests for outside and official duty activities.
• Conduct review and approval of Request for Official Duty Memos, Requests for Outside Activity HHS-520, Annual Report of Outside Activities HHS-521, Widely Attended Gatherings NIH-2803, Public Financial Disclosure Reports OGE-278e, Sponsored Travel, Confidential Financial Disclosure Reports OGE-450, and Confidential Report of Financial Interests in Substantially Affected Organizations HHS-717 1
• Schedules ethics training sessions and other activities for staff.
• Assists the ethics branch in preparing education and training programs to develop guidance tools for the office, including Fact Sheets, and Checklists that provide NIA employees with clear guidance for obtaining advance approval where required and resolving real and apparent conflicts of interest, enhancing employee understanding and program accessibility
• Provides technical expertise needed to develop and maintain a system to analyze and monitor the organization's adherence to the standards of ethical conduct, policies and laws.
• Analyze and track financial disclosure reports in electronic database; conduct review of annual financial disclosure reports; review Public and Confidential Financial Disclosure Reports filed by covered employees; research financial interests held to assess potential conflicts or appearance thereof
• Analyzes, maintains and updates ethnics database, website and filing system.
• Certify review of assigned financial disclosure documents within 60 days of receipt or unless documented to indicate difficulties Provides assistance with the review of conflict of interest statements.
• Work with staff to provide technical and conflict of interest review on a variety of ethics actions including financial disclosure reports, requests for personal outside activities and official duty activities with outside organizations, board service, recusals, authorizations, and gifts.
• Assists with developing the ethics Standard Operating Procedures (SOP) manual.
• Assist with the generation of work products and documents related to creating and maintaining an internal system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations Conducts first level review and analysis for all requests for outside and official duty activities.
• Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
• Coordinates and monitors the planning of ethics training activities.
• Attend and participate in meetings and training sessions for Ethics specialists.
• Develops the ethics Standard Operating Procedures (SOP) manual.
• Work with staff to translate requirements and directives into standard operating procedures (SOPs).
• Educates staff on new ethical policies and procedures.
• Provide guidance to office staff on administrative policies and procedures.
• Conduct timely reviews of filed reports; research and analyze the information provided by filers; make further inquiries to obtain more factual details that often are not obvious or readily available 2

Deliverables:

• The positions also support the development of ethics education and training materials, including guidance documents, fact sheets, and checklists designed to improve employee understanding of ethics requirements and conflict-of-interest procedures. - Ad-Hoc
• The specialists utilize effective communication practices, including appropriate use of Artificial Intelligence tools, to improve clarity, responsiveness, and overall support to employees and the ethics program. - Ad-Hoc
• Work products and documents related to conducting technical and conflict of interest reviews on documents; analyze and track financial disclosure reports in database; conduct review of annual financial disclosure reports; review reports filed by covered employees; research financial interests held to assess potential conflicts or appearance thereof. - Ad-Hoc
• Work products and documents related to certifying review of assigned financial disclosure documents; enter and update (IC) information in the electronic NIH EMIS; maintain hard copies or upload copies onto the ethics shared drive. - Ad-Hoc
• Work products and documents related to consulting with the DEC and/or senior ethics specialist on cases to develop recommendations for DEC action on financial disclosure reports, employee requests for approval of outside activities, and other ethics clearance matters. - Ad-Hoc

Qualifications:

• Excellent oral and written skills.
• AI Platforms (Copilot, Gemini, ChatGPT etc.) - Teams - MS Office.

About our Company: -

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.

Recognized among Best Company to Work For by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated. 22nd Century Technologies is an Equal Opportunity Employer" and s & all other parties authorized to work in the US are encouraged to apply."

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.